While just about any type of work environment can benefit from a good site inspection report, it most commonly associated with construction work. According to OSHA, one in five worker deaths annually is in construction; a testament to just how dangerous construction work can be. In a field where fatalities and serious injuries occur so frequently, safety cannot be taken for granted.
What a Good Site Inspection Report Looks Like
A good site inspection report is composed of multiple elements that work well together. Though the contents of each report may vary depending on factors such as team size, nature of work, and available resources, the elements discussed below are relevant to all use cases of site inspection reports:
- It consistently adheres to set standards
Across your entire organization, your standards for what a good site inspection report looks like must be consistent. One of the main challenges, especially with larger corporations that operate in several locations, is keeping every personnel aligned with quality standards. A good site inspection report must be consistent with the company’s set standards so collaboration across different teams, departments, and sites to address identified issues are streamlined.
- It caters to the right audience
Is the site inspection report for internal use? Is it meant to be accessed and reviewed only by employees of the company?; or is it a site inspection report specifically requested by a client? A good site inspection report must know its target audience. Through knowing, site inspection reporters can adjust the language and terminology so the information can be communicated clearly no matter who is on the receiving end.
- It is founded on accountability
Establishing a culture of accountability is one of the most important factors in consistently producing good site inspection reports. In essence, the first two items can only be achieved across the entire organization if a culture of accountability has been established beforehand. Accountability within the organization ensures that each and every person is aware of the importance of their role which compels them to do their best to fulfill them.
Using Technology to Streamline Site Inspection Reporting
Performing site inspections and later compiling the data into a site inspection report can be plenty of work. Traditionally, site inspectors record their risk and hazard findings via pen-and-paper forms. Aside from needing both hands to accomplish these forms, they are also susceptible to loss, damage, and unauthorized access.
iAuditor by SafetyCulture is a versatile mobile inspection and reporting app designed to improve safety and quality in the workplace. By using iAuditor as your site inspection software, safety inspectors and frontline workers can take advantage of the following features to streamline safety practices in your place of work:
Go completely paperless and save time, money, and space
Get rid of paper inspection templates and reports by converting them into iAuditor’s digital format. You can also download and use our pre-made site inspection templates via our public library for free, or create custom templates from scratch with our drag-and-drop template builder.
Protect your data from unauthorized access via unlimited cloud storage
Site inspection data and reports are automatically saved to your iAuditor account via unlimited cloud storage. Set access permissions to ensure that only authorized users can access your data.
Using iAuditor, inspectors can automatically generate and share inspection reports immediately after completing an inspection. No more waiting to get back to the office or typing up reports.
“Now auditors can finish their inspection reports, take pictures, and it all incorporates into one document. You can send it right from the field.” – Mark Hickey, Environmental Health and Safety Engineer
Take photos, add annotations, and write notes
Create rich inspection reports by capturing photos to supplement your data as you go. Simply click the add photo button and take photos through the app. Use the drawing tools to highlight areas that need attention and write additional notes for better clarity.
Rich data and analytics
Access all your previous inspection report data securely using the app or the website. Monitor, analyze and improve site inspections with analytics that track inspection frequency & performance.
“iAuditor has saved us about 1,500 man hours per year. That’s a huge efficiency gain.” – Nick Argyropoulous, NA Managing Director
Featured Site Inspection Report Template
Weekly Site Safety Inspection Checklist
Use this weekly site safety inspection checklist to perform an extensive audit of a job site. Includes checks for first aid facilities, fire prevention, emergencies, site security, PPE, housekeeping, work benches, storage, rubbish, trip and fall safety, scaffolding, hazardous manual tasks, hand and power tools, general machinery, plant and equipment, ladders, electrical safety, chemical safety, confined spaces, and incident, injury and accident procedures.
Job Site Inspection Checklist
Safety officers can use this job site inspection checklist to ensure that administrative safety tasks and responsibilities are attended to, job site conditions comply with recommended safety standards, and PPEs as well as proper tools and equipment are available and present for workers and site guests.