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Digital Project Closure Checklists

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What is a Project Closure Checklist?

A project closure checklist (or project closeout checklist) is used by project managers to evaluate the business outcomes when formally closing a project. It helps assess project activities such as actual performance versus baseline objectives, unaddressed issues, and lessons learned within a project life cycle.

This article briefly discusses: (1) the indicators of upcoming project closure; (2) choosing the right technology for project closure; and (3) mobile-ready project closure checklists you can download for free.

Indicators of Upcoming Project Closure

Project closure is the last phase of the project lifecycle. It helps in measuring completion and success while the project is in motion. Overlooking the project closure process can lead to legal issues, business conflict, and lack of accountability. To prepare accordingly, one must take note of the indicators of project closure:


Schedule is one of the most crucial parts of project closure. Adhering to the timeline set by sponsors is important in measuring project milestones. Visibility in every aspect and proper tracking of all activities is necessary to check if the project is on schedule and follows the original plan.


Evaluate if deliverables meet the standards set out in your quality plans. Featured products should meet 100% of the business case objectives. Also, assess if there are issues and risks that need to be addressed.

RAG Status

RAG stands for Red, Amber, and Green, with each color indicating the current status of a key performance area. Monitor project status and ensure that everything is in the Green—project is running smoothly and that all aspects are within tolerance.

Cost Management

Allocating budget costs is a vital part of project closure. Calculate the current financial performance and compare it with the projected business budget. Check if all procurement requirements were delivered and keep track of variances.

Sponsor Evaluations

Regular meetings with business stakeholders keep them up to date with the project status. Check business benefits if they adhere to project objectives, if you have met sponsors’ expectations, and provide solutions to the problem stated in the business case.

Choosing the Right Technology for Project Closure

Project closure requires the assessment and delivery of business case objectives. Utilizing a project closure checklist is helpful in documenting the details of activities and cessation of the project. Using iAuditor, a mobile inspection app, you can avoid the hassle of unorganized documents, manual tracking of project performance and activities, and inconvenient handover of project closure reports. With iAuditor, you can:

  • Complete assessments on the spot with the use of a handheld device
  • View and share project closure reports in real-time
  • Create and assign actions within the mobile app
  • Save and secure project closure reports in the cloud


Jona Tarlengco

SafetyCulture staff writer

Jona has been part of SafetyCulture for more than 2 years contributing her experience in writing quality and well-researched content. She usually writes a topic about risks, safety, and quality.