Published 11 Mar 2022
What is a Log Sheet?
A log sheet is a document that keeps track of a series of events in a certain place. In the workplace, log sheets help in noting patterns and operations, ensuring certain procedures are followed during a set schedule and keeping track of the flow of information.
This log sheet is a very straightforward checklist of things to look out for during work. Inspectors or assigned staff can use it to do the following:
- Note the equipment used
- Identify hazards encountered
- Specify the goals they plan to achieve and by when
- Report incidents and explain them
This article briefly discusses:
There are different ways to create and use log sheets. The purpose behind using them will vary from business to business, especially what their operations entail. Here are some of the most common uses for log sheets:
Daily Log Sheets
The most common use for a log sheet is for tracking daily tasks and events. In this case, the log sheets will often be in a checklist form. They can range from noting workplace attendance, temperature maintenance, site inspection results, the work to be done for the day, to the food consumed or wasted. Daily log sheets can also be used to track visitors for the day.
Cleaning or Disinfection Log Sheets
Tasks related to cleaning, disinfection, and housekeeping often need logs to confirm all safety procedures, health standards, and legal requirements are being followed. A cleaning or disinfection log sheet is usually in a checklist form and requires the staff in charge at a certain time to perform the tasks on it in a specific order. These log sheets are also often answered multiple times throughout the day, depending on the business and the employees’ shifting schedules.
Having a log sheet is also very important when it comes to sending and receiving shipments. Log sheets help both parties involved in a transaction keep track of where the items are going and their conditions, thus improving logistics and operations.
Maintenance log sheets usually have a detailed step-by-step procedure list and a checklist of issues to look out for. Similar to cleaning and disinfecting, when performing maintenance checks on equipment and vehicles, it’s essential to have a log sheet when on the job. Working with a log sheet helps to make sure you’re following all safety procedures and quality standards.
Using a log sheet is very helpful in quality control and assurance. Additionally, a log sheet can also ensure you are following all rules and regulations related to your occupation. Having a log sheet on-hand as you work not only helps you focus on what is important, but also allows you to identify issues based on the answered or unanswered fields in your log.
Another use for log sheets is balancing safety and quality. Although log sheets are dependent on the nature of work and often only detail tasks to be done or inspected, you can always add in portions dedicated to employee safety. While working, regardless of industry, there are many external risk factors to consider, and noting them in your logs can greatly reduce the number of incidents, or prevent them from happening again.
Traditionally, log sheets are typically done on paper and are compiled into logbooks, but now, there are digital options to choose from. Using a digital log sheet will be more beneficial in the long run, as it eliminates the need for paper and is easier to access when out on the field. Today, log sheet templates are also available for use, making it easier to get started with creating your own for your business.
To use and create log sheets, consider using iAuditor to get started. iAuditor by SafetyCulture is an inspection app that allows you to balance quality assurance and employee safety all in one place. It’s a multipurpose safety-first app that can help you ensure you do your best work without sacrificing the safety of your staff. It’s available on all major desktop and mobile platforms, making it accessible to everyone wherever they may be.
There are also free log sheet templates available in the SafetyCulture public library, and these are the same ones used by major companies in their daily tasks. These templates are also easily modifiable depending on your needs and business operations. You also have the option to create your own templates from scratch.
iAuditor is also a cloud-based software, which means all your log sheets are stored online, allowing you to share them with everyone in your organization. You can refer to them anytime you need, and analyze them with Analytics to see any possible trends and common issues that happen frequently. You can view these reports in different ways, picking the best one for your needs and helping you better understand your business.