The Top 6 Visual Inspection Software of 2024

a maintenance engineer checking an equipment using a visual inspection software on a tablet|BigChange Visual Inspection Software|Certainty Visual Inspection Software|Forms On Fire Visual Inspection Software|ProntoForms Visual Inspection Software|Vector EHS Management Visual Inspection Software

Why use SafetyCulture?

SafetyCulture allows you to bring your visual inspection processes to the digital world. The software has features such as inspection checklists to make sure inspectors cover all bases, issue reporting for when there’s something off during inspections, and even assigning actions to correct any reported issues.


  • Conduct thorough visual inspections with the use of digital checklist templates
  • Report any issues you find right away and assign corrective actions to rectify them
  • Communicate with the entire organization for reminders about visual inspections
  • Document the inspection process with photos, videos, and other file attachments
  • Train your employees in how to perform visual inspections properly

Why use Forms On Fire?

Forms on Fire is one of the best tools to gather data electronically, which is very important for modern visual inspections. The tool is designed for any team or organization that needs to collect data on the fly, making it one of the most popular options available.


  • Form management
  • Data verification
  • Remote data capture

Why use Certainty?

Certainty is a great way to collect data from your visual inspection. With the app, you can import data from an Excel sheet or paper or use the Certainty app for data entry. That way, you can keep all your visual inspection information in one place. So, whenever you need to access the data, it’s neatly and conveniently stored.


  • Failed inspection tracking
  • Image capture
  • Report templates

Why use Vector EHS Management?

Vector EHS Management is a great way to streamline your safety inspection process. This comprehensive EHS software offers mobile inspection features and tailored checklists that make it much easier to conduct visual inspections.


  • Customized checklists
  • Daily equipment and visual inspections
  • Reports

Why use ProntoForms?

ProntoForms is a dedicated mobile inspection software that allows you to conduct inspections wherever you are. It’s great for creating complex workflows and making it easier to make decisions in real time. With tons of automation features and mobile forms, this is a great pick for any organization.


  • Online forms and workflows
  • Real-time data analysis
  • Offline data capture

Why use BigChange?

BigChange is a comprehensive visual inspection software that you can use to manage all your inspection data and tasks in one place. It makes it easier to plan, manage, and execute inspections. This software allows you to streamline many of your field operations and boost efficiency in your organization.


  • Scheduling
  • Report templates
  • Image capture

What is a Visual Inspection Software?

Visual inspection software automates complex inspection tasks that would otherwise take a lot of time to complete. The right software makes it much easier to assess the quality of items and ensure compliance with relevant standards. Streamlining visual inspections is crucial for many organizations, especially for quality control, compliance management, and other areas.


Visual inspections are a crucial aspect of running any business, as it’s integral to ensuring and maintaining compliance, quality control, and safety. But since these inspections apply to several areas of an organization, managing all the inspections and gathering the data can get complicated quickly.

This is why using visual inspection software is a great idea for modern businesses. When you digitize these tedious processes, you can improve efficiency and also make it much easier to access the data from your inspections down the line.

Moreover, time is of the essence in a fast-paced world. So, all the time we spend on manually recording information using pen and paper during visual inspections can add up, leading to lower productivity levels. But when you streamline the process with visual inspection software, you give yourself and the team more time to focus on other aspects of business operations. In other words, using the right software allows you to save not only time but also money.

Key Features

While there are many great visual inspection software options and you should always choose an option based on your company’s needs, there are some features you will need in all of these software. So, here are some of the key features you should ensure are in your visual inspection software:

  • Customizable templates
  • Data recording capabilities
  • Image acquisition
  • Inspection criteria
  • Image comparison

Choosing the Right Software

The following options have been researched extensively, which is why you can rely on any of them to streamline your business processes. Here’s a quick comparison of the software we featured above so you can decide which option is best for your needs.

Visual Inspection Software Free Version Paid Plan Mobile App
SafetyCulture Yes $24/user/month* Yes
Forms on Fire No $20/user/month* Yes
Certainty Yes $18/user/month* Yes
Vector EHS Management No Custom pricing Yes
ProntoForms No Custom pricing Yes
BigChange No $139/office or mobile license//month Yes

* billed annually

Leon Altomonte
Article by

Leon Altomonte

SafetyCulture Content Contributor
Leon Altomonte is a content contributor for SafetyCulture. With his language degree and years of experience in content writing, he delivers well-researched, informative articles about safety, quality, and operational excellence. In addition to his professional pursuits, Leon maintains a creative outlet as a performing musician.