Know more about what a pre-trip inspection app is and which one is the best for you.
Published 26 Nov 2022
A pre-trip inspection app is a free tool that allows you to conduct smart and efficient pre-trip inspections for better vehicle performance. Accurately identify and alert your team of vehicular issues and immediately address them to prevent mechanical failure.
SafetyCulture is a pre-trip Inspection app you can use to help your organization reduce repair costs, improve the efficiency of your fleet, and guarantee safety on the road. Using SafetyCulture, you can get ahead of vehicular issues by performing simple, efficient, and quick digital inspections. Proactively catch and resolve vehicular issues with a mobile inspection app that enables your drivers to assign actions as they complete their inspections.
Additionally, you can also use SafetyCulture to get the assurance that all your vehicles on the road are in good working condition. Track and monitor your team’s inspection performance and review frequently failed items from different sites, departments, or inspections. See all the insights you need to drive your business forward.
Similarly, SafetyCulture allows you to empower your drivers to take responsibility for ensuring their vehicles are working as expected. Prevent unexpected breakdowns and keep your fleet moving by scheduling regular pre-trip inspections that are quick to do using SafetyCulture on a mobile or tablet device.
Best For: All industries and managers
Pricing: Free for teams with ten members or less. For teams with more than ten members, the paid plan starts at $19 per month with a 30-day free trial.
Whip Around is a fleet maintenance app that aims to connect drivers, mechanics, and fleet managers with one another to improve vehicle and equipment conditions. Drivers can use Whip Around to conduct pre-trip inspections on any mobile device. In case of issues, mechanics can easily be contacted as they can also be given access to Whip Around.
Best For: Coordinating directly with mechanics for equipment and vehicle maintenance
Pricing: Free for one vehicle. For more vehicles, the paid plans start at $5 per vehicle per month.
Driveroo is a general vehicle inspection app for drivers. As a pre-trip inspection app, drivers can use Driveroo to conduct their Daily Vehicle Inspection Reports (DVIRs), plan their maintenance work ahead of time, and ensure compliance with legal requirements on fleet management.
Best For: Pre-trip vehicle inspection from the drivers’ perspective
Pricing: No free version. Plans start at $5 per asset per month.
ATS Pre-Trip is an online pre-trip inspection training app that uses technology to improve driver knowledge. Managers can use this pre-trip inspection app to orient drivers on how to obtain or maintain a Commercial Driver's License (CDL), as well as how to properly inspect their fleets and stay safe on the road.
Best For: Learning how to conduct pre-trip inspections and for driving lessons
Pricing: Dependent on the organization’s needs.
Zonar is a multipurpose fleet management solution for all kinds of vehicles. As a pre-trip inspection app, one of its functions is that you can use it with its Zonar tags, allowing you to conduct inspections on individual vehicle parts or zones before your trips and then upload the findings to the cloud.
Best For: Large fleets that are used for long drives and serving multiple customers
Fleetio is a vehicle inspection app targeted toward fleets and fleet maintenance. Fleetio also works as a pre-trip inspection app because it allows drivers, managers, and maintenance staff to conduct vehicle inspections digitally and report issues. This pre-trip inspection app also allows its users to keep track of fuel consumption, parts inventory, and other assets related to fleet management.
Best For: People who conduct pre-trip inspections that also consider other fleet-related factors besides the vehicles
Pricing: No free version. Plans start at $5 per vehicle per month.
Titan GPS is a pre-trip inspection app focused on fleet tracking and management. Not only does Titan GPS allow for paperless inspections pre-trip, but it can also serve as a way to keep track of fuel receipts, shipping documents, the movement of your vehicles, and other assets before, during, and after a trip.
Best For: Tracking fleets
Pricing: Dependent on the organization’s needs, kind of fleet, and the number of vehicles.
ETA Transit is an asset management service tailored to help any business involved in the shipment of goods and transporting of people constantly. One way ETA Transit can be used is as a pre-trip inspection app, for it provides digital checklists to manage passenger needs and requests before trips, address vehicle issues, and ensure legal compliance.
Best For: Transit services that deal with transporting passengers
Motive, formerly known as KeepTruckin, is a fleet management and driver safety and inspection app that uses Artificial Intelligence (AI) to process tasks and predict possibilities. Managers can use Motive as a pre-trip inspection app by requiring drivers to conduct inspections before setting for the road, ensuring they thoroughly inspect their vehicles’ conditions before leaving and report any issues they might find.
Best for: Those who want to use AI with their pre-trip inspections
Pricing: Dependent on the organization’s needs and the number of vehicles.
SHEQSY is a pre-trip inspection app for drivers who are often on the road alone and are far from their headquarters. Drivers using Sheqsy can perform pre-trip inspections alone wherever they may be while still being under their managers’ observation.
Best For: Lone drivers
Pricing: Free for organizations with five employees or less. For teams with more than five members, the paid plan starts at $10 per user per month with a 30-day free trial.
Fleet managers have a wide array of responsibilities in running the business. One of those is staying on top of vehicle conditions to ensure high-quality service and consistent operation. However, challenges arise when drivers fail to conduct daily-pre trip inspections properly.
While inspecting vehicles before driving each day is a federal requirement, it should not be the only reason why inspections are done. Proper pre-trip inspections benefit both fleet managers and drivers in the long run by identifying issues and corresponding solutions. As a fleet manager, enforce consistency and accuracy in performing pre-trip inspections by replacing paper workflows with a digital tool. Provide your team the tools to not only complete vehicle inspections but also conduct them efficiently each day.
The traditional method using pen and paper has made vehicle inspections impractical, as evident in the fleet industry even today. As a result, drivers or operators tend to rush through inspections and end up skipping and overlooking certain items.
Below are the top 5 items you should not miss during pre-trip inspections:
During pre-trip inspections, checking brakes is very crucial. According to the National Highway Traffic Safety Administration (NHTSA), 22% of car accidents are caused by brake failures. Following this, always check brakes inside and out and make sure they are undamaged and in good condition, as checked brakes can lead to serious accidents and even casualties.
Lights and reflectors on vehicles help with visibility during the night. Check each light and replace any that are broken or have burned down. Avoid hazards and stay away from violations by ensuring that all vehicle lights and reflectors are free of cracks and any dirt.
Damaged wheels affect operations and can even be the cause of an accident. When checking wheels, pay careful attention to lug nuts and signs of rust. Rust can weaken or deform areas of the wheels over time if left unattended.
Aside from tires and axles, consider also checking for items lodged underneath the vehicle that could get stuck in the tires and cause accidents or further damage.
It may seem minor, but a seatbelt is a safety feature that helps protect the driver and passengers from injuries caused by collisions and other accidents.
Ensure that seatbelts are in good working condition and regularly check for frayed edges and signs of wear and tear. Also, check if it locks when you clip it in place. Otherwise, this is an indication that they need to be replaced.
Every vehicle should contain an emergency kit containing spare fuses/circuit breakers, warning hazard triangles, and a fire extinguisher. Emergencies can arise at any given moment, and a fully stocked emergency kit will prepare your drivers for these situations, reducing the hassle and allowing them to come up with better solutions.
Roselin Manawis is a content writer and researcher for SafetyCulture. She has experience in news writing and content marketing across different fields of discipline. Her background in Communication Arts enables her to leverage multimedia and improve the quality of her work. She also contributed as a research assistant for an international study and as a co-author for two books in 2020. With her informative articles, she aims to ignite digital transformation in workplaces around the world.
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