- Free Version: Available for teams of up to 10
- Pricing: Premium plan $24/seat/month (with free 30-day trial period)
- Platforms supported: Available on mobile app (iOS and Android) or a web-based software
Why use SafetyCulture?
SafetyCulture is a powerful cloud-based office management platform that enables organizations to handle all aspects of their office operations in a hassle-free and efficient manner. Office managers, HR teams, facility managers, and executive assistants can assess office risks and maintain safety efficiently for a smooth and uninterrupted workflow. The platform has different office risk assessment checklists to monitor, track, and address potential safety breaches and office hazards. Additionally, SafetyCulture also allows teams to quickly and easily coordinate with field workers from anywhere to maintain consistency in quality and safety across all locations.
Features:
- Create a safe office environment by ensuring regulatory compliance through safety audits and risk assessments using pre-made industry compliance safety inspection checklists.
- Coordinate with different teams and departments to get real-time insights on project updates, progress reports, and task assignments using Heads Up to disseminate announcements.
- Streamline processes by creating automated workflows to trigger alerts and notifications for any safety issues or missed deadlines.
- Generate reports in CSV or PDF formats from the data collected to analyze trends, identify root causes, and make evidence-based decisions.
- Integrate with other software, such as other project management tools and Customer Relationship Management (CRM) software for increased efficiency.
Why use Basecamp?
Basecamp helps businesses stay organized and productive with features like task management, file storage, message boards, and calendars, allowing teams to collaborate effectively in one place. With its intuitive design and powerful tools, this office management software streamlines workflows and keeps tasks on track.
Features:
- Real-time chat and messaging
- Project scheduling
- Kanban board view and support
- Free Version: Yes
- Pricing: Starts at $15/user/month (with a free 30-day trial)
- Platforms supported: Web, iOS, and Android
Why use Flock?
Flock streamlines communication by organizing conversations into channels, making it easier to manage discussions in one place. By grouping related discussions, managers can quickly find relevant messages, reducing decision-making time. Channels can be created for projects or tasks, enabling effective collaboration and ensuring everyone works towards the same goal. Additionally, dedicated conversations help team members avoid distractions and stay on task, resulting in efficient and effective work.
Features:
- Channel messaging
- Integrated search within the platform
- Customizable administrative controls
- Free Version: Yes, for up to 20 members.
- Pricing: Starts at $4.50 /user/month, billed annually (with a free 30-day trial)
- Platforms supported: Web, Windows, iOS, and Android
Why use Hive?
Hive helps teams stay organized by tracking tasks, deadlines, and resources through its intuitive interface. This platform has collaboration features for easy document sharing, task assignment, and direct communication among team members.
Features:
- Project management
- Time tracking
- Proofing and approvals
- Free Version: Yes
- Pricing: Starts at $1/user/month, billed annually
- Platforms supported: Web, on-premise, iOS, and Android
Why use Chanty?
Chanty is a chat app that helps organizations to share ideas, collaborate efficiently, and achieve organizational goals faster. Teams can track multiple conversations in one space, keeping everyone updated on project changes. Additionally, the chat history is securely stored in the cloud, and the tool integrates with popular apps for easy team collaboration.
Features:
- Video conference support
- Board control user privileges
- Third-party integrations
- Free Version: Yes, for up to 5 members
- Pricing: Starts at $3/user/month, billed annually
- Platforms supported: Web, Android, and iOS
Why use Toggl?
Toggl is an office management tool designed for teams to plan and track projects easily. The platform has a user-friendly visual interface, allowing users to create project timelines with a simple drag-and-drop. This feature enables teams to track project progress, make adjustments, and identify scheduling conflicts or resource constraints.
Features:
- Project planning
- Resource planning and task management
- Financial management
- Free Version: Yes, for up to 5 users
- Pricing: Starts at $9/user/month, billed annually (with a free 14-day trial)
- Platforms supported: Web, on-premise, iOS, Android
Why use SmartTask?
SmartTask is a cloud-based platform that helps organizations visualize, manage, and schedule work to achieve a set goal within a given deadline. It simplifies task assignment and tracking, streamlining communication and collaboration within your organization.
Features:
- Time and budget tracking
- Custom fields and charts with different views
- Instant messaging and commenting
- Free Version: Yes
- Pricing: Starts at $7.99/user/month, billed annually
- Platforms supported: Web, Windows, iOS, and Android
Why use ProofHub?
ProofHub is an online office management and collaboration platform designed to streamline workflows and enhance team efficiency. This platform has a suite of features including task lists, time tracking, file sharing, Gantt charts, milestone tracking, and Kanban boards. Additionally, ProofHub has advanced security measures in place to prevent data breaches and unauthorized access.
Features:
- Task categorization with labels
- Time tracking reports for each employee and teams
- Custom roles and permissions for all members in an organization
- Free Version: None
- Pricing: Starts at $45/month, billed annually (with a free 14-day trial)
- Platforms supported: Web, iOS, and Android
Why use Bitrix24?
Bitrix24 is a versatile business productivity platform that offers tools for managing customer relationships, projects, and communication. From task and team management to process automation and customer relationship building, Bitrix24 enhances business efficiency. Additionally, this platform has a sleek interface to keep users organized and connected while providing customizable user experiences for office needs.
Features:
- Shared boards, charts, and task lists for all members of your organization
- External user support and collaboration
- Editable task and project templates and access controls
- Free Version: Yes
- Pricing: Starts at $49/organization/month, billed annually (with a free 15-day trial)
- Platforms supported: Web, iOS, and Android
Why use Wrike?
Wrike is an operations platform that can help manage your office’s projects, tasks, and workflows in a single platform, eliminating the need for multiple disparate tools. This creates a centralized hub for you and your team to collaborate, communicate, and track progress.
Features:
- Customizable templates and request forms
- AI-assisted workflows and risk management systems
- Multiple data visualization options
- Free Version: Yes
- Pricing: Starts at $9.80/user/month (with a free 14-day trial)
- Platforms supported: Web, iOS, and Android
What is an Office Management Software?
An office management software helps businesses streamline and automate their daily administrative tasks. It can include features such as document management, scheduling, task management, and communication tools, all aimed at improving efficiency and productivity in the office.
This software solution is essential for businesses of all sizes, as it helps to centralize and organize important information and tasks. It allows users to access and collaborate on documents and projects from anywhere, making remote work and team collaboration easier.
Benefits
Whether you have a small team or a large organization, office management software can greatly improve your efficiency and productivity. Here are some of the key benefits of using this solution:
- Streamlined processes – Office management software helps automate and streamline various tasks and processes, such as document management, scheduling, and communication. Manual and time-consuming processes are eliminated, allowing your team to focus on more important tasks.
- Improved collaboration – Team members can easily share files, communicate, and work on projects together in real time. It eliminates the need for back-and-forth emails or in-person meetings, saving time and improving overall productivity.
- Enhanced organization – This software solution provides centralized storage and organization of files, allowing easy tracking of important documents, access, and retrieval whenever needed, leading to better organization and efficiency.
- Time and cost-savings – The time saved by automating repetitive tasks and streamlining processes can be redirected towards more important tasks, boosting productivity and profitability. Additionally, the software reduces the need for manual paperwork, printing, and storage, resulting in cost savings for your organization.
- Improved communication – Office management software often includes features like instant messaging, shared calendars, and task management tools, which facilitate better communication and collaboration among team members. This reduces miscommunication, improves teamwork, and ensures that everyone is on the same page.
Key Features
When choosing the best office management software, it’s essential to consider key features that align with your specific requirements. Here are some features to consider:
- Task and project management
- Document management
- Communication and collaboration
- Calendar and scheduling
- Integration with other tools
- Reporting and analytics
- Security and data protection
Choosing the Best Office Management Software
For office managers, the right office management software can make a world of difference. It can make their teams more organized, efficient, and productive. With the right features and tools, the software can also help save time and money. The table below summarizes the best office management software options, including free versions, pricing, and mobile app availability.
| Office Management Software | Free Version | Paid Plan | Mobile App |
| SafetyCulture | Yes | $24/user/month* | Yes |
| Basecamp | Yes | $15/user/month | Yes |
| Flock | Yes | $4.50 /user/month* | Yes |
| Hive | Yes | $1/user/month* | Yes |
| Chanty | Yes | $3/user/month* | Yes |
| Toggl | Yes | $9/user/month* | Yes |
| SmartTask | Yes | $7.99/user/month* | Yes |
| ProofHub | None | $45/month* | Yes |
| Bitrix24 | Yes | $49/organization/month* | Yes |
| Wrike | Yes | $9.80/user/month | Yes |
* billed annually
Rob Paredes