- Free Version: Available for teams of up to 10
- Pricing: Premium plan $24/month (with free 30-day trial period)
- Platforms supported: Available on mobile app (iOS and Android) or a web-based software
Why Use SafetyCulture?
SafetyCulture is an all-around compliance software that aims to improve accountability, compliance rates, and task monitoring within an organization through the help of checklists. With SafetyCulture’s cloud-based platform, you can track your organization’s compliance and tasks and store everything in the cloud, centralizing all operations in one place.
Features:
- Automate workflows by adding logic to checklists
- Raise problems with compliance or operations by reporting Issues, assigning Actions, or sending a Heads Up to your entire organization
- Use sensors and geotagging to monitor compliance and conduct inspections on-the-go
- Integrate with business software systems such as Tableau, Sharepoint, and more
- Provide bite-sized and engaging compliance training
Why Use PowerDMS?
PowerDMS is a compliance software that focuses on promoting safety in different industries and aims to empower employees by helping managers train staff on the proper policies to follow and comply with. PowerDMS also works with different accreditation bodies to help clients with standards compliance.
Features:
- 24/7 customer support
- In-house training for managers to use the software
- Dedicated onboarding specialist can be called on for help
- Free Version: None
- Pricing: Dependent on organization’s needs
- Platforms supported: Web, iOS, and Android
Why Use Intellect?
As a compliance software, Intellect has built-in guides for helping managers achieve Food and Drug Administration (FDA), International Organization for Standardization (ISO), and other regulatory standards through their audit management and risk management systems. This software can also be used by quality managers to ensure the quality of their products and services based on their organization’s internal standards.
Features:
- Ability to automate corrective and preventive actions
- Centralized document management system
- Built-in validation system that can be automated as needed
- Free Version: None
- Pricing: Dependent on organization’s needs, but the demo is free
- Platforms supported: Web, iOS, and Android
Why Use Libryo?
Libryo is a compliance software that aims to help companies learn more and comply with local government-mandated Environment, Health & Safety (EHS) regulations. This app also provides guidance, training, and ideas on how to keep up with them.
Features:
- Legal aid from a specialist available upon request
- Built-in translations
- API integration
- Free Version: None
- Pricing: Dependent on organization’s needs
- Platforms supported: Web
Why Use Ziflow?
Ziflow is an online collaboration and proofing platform for marketers and other creatives in the business field. It can also work as compliance software, as it helps creatives comply with the standards set by their employers and companies.
Features:
- Ability to annotate and comment on media files to ensure compliance
- Easily trackable history of comments and revisions on a project
- Integration with Adobe Creative Cloud, Dropbox, Google Drive, Jira, Trello, and more
- Free Version: Free for personal but limited use
- Pricing: The paid version for team use starts at $40 a month
- Platforms supported: Web, iOS, and Android
Why Use Netwrix?
Netwrix Auditor is a compliance software for IT operations and security teams to stay compliant with data safety standards. This compliance management software provides guides on how to stay compliant with different international standards such as ISO, Payment Card Industry (PCI), Criminal Justice Information Services (CJIS), and General Data Protection Regulation (GDPR).
Features:
- Comprehensive dashboards to view analytics and current statuses of different systems
- Integration with different IT services such as Active Directory, Sharepoint, Windows Server, Oracle Database, and VMWare
- Customizable alerts to notify you of important and critical changes
- Free Version: Yes, free community edition
- Pricing: The paid version is dependent on the organization’s needs (with a 20-day free trial)
- Platforms supported: Web and Windows
Why Use iGrafx?
iGrafx is a business transformation platform that aims to improve both business processes and productivity, as well as customer satisfaction. iGrafx also works as a compliance software, specifically with a company’s internal standards and their local legal risk management guidelines.
Features:
- Compliance with international healthcare and environmental standards
- Visual process maps to help you visualize the documentation process to follow for compliance
- Workflow automation
- Free Version: None
- Pricing: Dependent on the organization's needs (with a 30-day free trial)
- Platforms supported: Web and Windows
Why Use HIPAA One?
HIPAA One, an Intraprise Health Solution, is a compliance software specifically designed to ensure compliance with the US’s HIPAA. This platform can also help you achieve Health Information Trust Alliance (HITRUST) certification, as well as manage your cyber and physical risks. This app is best used in the healthcare industry.
Features:
- Real-time reporting of issues
- Training for HIPAA compliance
- Built-in medical device security
- Free Version: None
- Pricing: Dependent on the organization’s needs
- Platforms supported: Web and Windows
Why Use Apptega?
Apptega is an IT compliance software that aims to simplify cybersecurity management as a whole. This software can help you achieve compliance with different cybersecurity frameworks and standards such as ISO, California Consumer Privacy Act (CCPA), and Systems and Organizations Controls 2 (SOC 2), among others, by performing effective audits and improving collaboration among employees.
Features:
- Kanban board view available to visualize the order of tasks
- Ability to assign tasks to specific team members
- Assessment manager and templates to help measure performance quality and compliance
- Free Version: None
- Pricing: Dependent on the organization’s needs (with free trial)
- Platforms supported: Web
What is a Compliance Software?
A compliance software is a digital tool designed to help organizations adhere to legal, regulatory, and industry standards. This software is used by companies to build a healthy work culture where people have a better sense of responsibility for their tasks and the company’s compliance goals. Companies from different industries need to keep watch on many tasks to achieve or maintain regulatory compliance.
Benefits of Ensuring Business Compliance to Standards and Regulations
Compliance refers to adhering to legal obligations to protect the health, safety, and welfare of others. Often, compliance is also important to help protect the environment. Managing compliance is crucial for safeguarding health, safety, and the environment. Achieving compliance requires significant effort, as non-compliance can lead to hefty fines, legal issues, or even business closure.
However, treating compliance as a long-term goal offers benefits like:
- Business growth – Compliance enhances operational quality, opening up new opportunities.
- Reduced legal problems – Compliance saves your company from costly legal ramifications such as fines, penalties, lawsuits, work stoppages, and even business closure.
- Improved operations and safety – Many regulations involving industry standards, like Hazard Analysis Critical Control Point (HACCP) and Good Manufacturing Practices (GMP), help businesses build a strong safety and quality culture.
- Better public relations – Meeting obligations boosts your company’s reputation.
- Higher employee retention – Some mandatory regulations deal with protecting employees and their working environment. A safe, fair work environment encourages employees to stay and perform well.
With the help of legal compliance software, compliance audit software, compliance audit tools, and other variations of compliance software—it is easier to achieve these benefits and prevent legal issues from disrupting business operations.
Why Use Compliance Software for Your Business
A compliance management software is a digital solution used by many businesses to effectively monitor the performance of compliance tasks and to reduce the risk of costly and non-compliant processes. Acquiring compliance management software enables your business to maximize the following advantages:
Easily track the completion of compliance tasks.
With compliance management software, compliance officers can finally focus better and become more diligent in developing high-value strategies, rather than tirelessly following up on assigned compliance tasks. Automated workflows assign tasks during audits, with real-time notifications via email, SMS, or push notifications. This system ensures quick action, increased accountability, and better real-time management of non-compliance.
Empower staff in reporting compliance issues.
A compliance management software allows anyone to conduct on-the-spot inspections and report compliance issues with their own mobile devices. This approach encourages employees to actively participate in the compliance program.
Streamline your regulatory compliance documentation process.
Compliance software eliminates manual data entry and reduces paper trails by auto-generating reports and securely storing records in the cloud. This simplifies audits and makes it easier to retrieve and present records.
Leverage improved data quality to develop your decision-making process.
With comprehensive reports and integrated analytics dashboards, compliance managers can easily identify gaps, push data between systems, and make more strategic decisions to improve the compliance program.
Significantly reduce risks of non-compliance with a safer working environment.
By fostering accountability, saving time, and improving data quality, the software helps create a safer working environment, leading to better audit performance, stronger relationships with authorities, higher employee morale, and improved product or service quality.
Key Features
Compliance software should have essential features such as:
- Regulatory monitoring and tracking
- Policy management
- Risk management
- Automated reporting
- Documentation capability
- Incident management
- Workflow automation
- Training and education
How to Choose the Best Compliance Software
This is a quick breakdown of each listed compliance management software and what they are best used for:
- SafetyCulture: Best used by compliance managers in all industries
- PowerDMS: Best for those who want a policy management system with their compliance monitoring system
- Intellect: Best used for managing compliance and quality together
- Libryo: Best for legal professionals or those who struggle with keeping up with legal matters
- Ziflow: Best for creatives
- Netwrix: Best for companies that want to improve their cybersecurity
- iGrafx: Best for businesses looking to mitigate business risks
- HIPAA One: Best used in the healthcare industry
- Apptega: Best for enterprises that want to improve their cybersecurity
Roselin Manawis