Template

Vessel Loading Checklist and Images

by Anna Cameron, from the Community

This vessel loading checklist helps maritime teams document safe loading operations from port to departure. Capture general information, port of loading, destination, and receiver details alongside vessel and captain names. Record cargo specifics such as timber product type, total quantity in metric tonnes, and split between hold and deck. Verify key steps including receipt of pre-arrival notices, safe completion of loading, draft survey completion, issuance of bill of lading, and quay clearance, plus estimate any remaining tonnes. Add photo evidence to support inspections and maintain traceable records. Includes signature fields for the agent and captain. Intended as a starting point within SafetyCulture; assess suitability for your operations and regulatory requirements.

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Condition Survey for Vessel Cargo Operations
This condition survey checklist supports maritime cargo operations from pre-loading to completion. It covers inspection attendance, job scope, and detailed pre-loading checks such as vessel arrival, holds opened, gear rigging, and customs clearance. The template records hold-by-hold loading details, notes, and photos, including deck cargo when applicable. It guides cargo condition inspection, loading supervision, lashing completion, and conclusion notes. Reference documents like ship’s particulars, stowage plans, and cargo control plans are included to ensure safe, compliant handling and thorough reporting.
by Abhinav Ramesh, from the Community
Downloads: 10+
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Template
Safety Department Vessel and Product Damage
Use this Safety Department checklist to document vessel or cargo damage during port and stevedoring operations. Record incident date and time, port and dock, vessel name, stevedore and supervisor contacts, weather and visibility, equipment and unit numbers, and materials damaged such as coils, pipe, crates, or general cargo. Attach photos, capture case details, and note notifications to ship and customer.
by Brian Rogers, from the Community
Downloads: 10+
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Template
Fishing Vessel Inward Clearance Checklist
This Fishing Vessel Inward Clearance checklist helps fisheries inspectors and port authorities verify vessel credentials and compliance before port entry. Capture vessel details including type, license number, IRCS, VMS number, crew counts, last port and clearance date, destination, and target fish stock. Confirm license validity, total fish onboard, logbook references, and observer program details. Record captain identity and nationality, take photos, and complete certification statements under the Fisheries Management Act 1998 sections 48 and 49 to determine whether all requirements are met.
by Emil Sihono, from the Community
Downloads: 20+
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Template
Vessel Health and Safety Compliance Audit
Use this vessel health and safety compliance audit to assess compliance with ISM and company SMS on board. The checklist covers safe access and egress, permit to work and point of work assessment, training and familiarisation, cargo loading and securing, reefer operations and temperature logging, COSHH controls, PPE inspection, safety signage, catering hygiene and equipment, and internal audits and corrective actions. Ideal for masters, safety officers, and compliance teams to identify deficiencies and track closeout.
by Chris Jones, from the Community
Downloads: 10+
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Vessel Loading Checklist and Images

About author

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Condition Survey for Vessel Cargo Operations

Safety Department Vessel and Product Damage

Fishing Vessel Inward Clearance Checklist

Vessel Health and Safety Compliance Audit

You might also like

Condition Survey for Vessel Cargo Operations

Safety Department Vessel and Product Damage

Fishing Vessel Inward Clearance Checklist

Vessel Health and Safety Compliance Audit