Template

Condition Survey for Vessel Cargo Operations

by Abhinav Ramesh, from the Community

10+

This condition survey checklist supports maritime cargo operations from pre-loading to completion. It covers inspection attendance, job scope, and detailed pre-loading checks such as vessel arrival, holds opened, gear rigging, and customs clearance. The template records hold-by-hold loading details, notes, and photos, including deck cargo when applicable. It guides cargo condition inspection, loading supervision, lashing completion, and conclusion notes. Reference documents like ship’s particulars, stowage plans, and cargo control plans are included to ensure safe, compliant handling and thorough reporting.

With SafetyCulture you can

Digitize team workflows

Turn your workflows into digital templates or checklists so your team can conduct inspections efficiently and access them from any device.

Reduce manual errors

Help your team complete tasks more accurately with digital templates that minimize errors from manual processes.

Create and share inspection reports

Generate inspection reports and share them with your team and stakeholders to keep everyone informed.

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Cargo Inspection Checklist
A cargo inspection checklist is used to verify that the cargo inside an intermodal container aligns with what was declared in shipping documents. Start by indicating the vessel name, loading port and container number. Use this cargo inspection checklist to validate shipping documents with container contents, check the container before and after packing the cargo and inspect the cargo hold prior to loading. Provide additional observations and complete the cargo inspection with a digital signature.
by SafetyCulture
Downloads: 200+
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Template
Vessel Condition Survey Checklist
This vessel condition survey checklist guides thorough on and off hire inspections for cargo vessels. Document vessel identity, agent and owner details, arrival information, and cargo history. Inspect forecastle, mooring gear, gangways, bunker stations, lifeboats and life rafts, engine room, bridge, and safety arrangements. Verify statutory certificates and record expiry dates. Assess each cargo hold, hatch covers, drainage, coamings, tank tops, access ladders, cleanliness, and structural condition.
by Miloman Namib, from the Community
Downloads: 10+
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Template
Vessel Loading Checklist and Images
This vessel loading checklist helps maritime teams document safe loading operations from port to departure. Capture general information, port of loading, destination, and receiver details alongside vessel and captain names. Record cargo specifics such as timber product type, total quantity in metric tonnes, and split between hold and deck. Verify key steps including receipt of pre-arrival notices, safe completion of loading, draft survey completion, issuance of bill of lading, and quay clearance, plus estimate any remaining tonnes. Add photo evidence to support inspections and maintain traceable records. Includes signature fields for the agent and captain. Intended as a starting point within SafetyCulture; assess suitability for your operations and regulatory requirements.
by Anna Cameron, from the Community
Downloads: 0
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Template
Vessel Inspection Report for Cargo Gear
This vessel inspection report template helps marine crews and surveyors evaluate cargo gear, including deck cranes and mechanical grabs. The checklist guides users through checks of entrances, lighting, ladders, slewing gears, machinery spaces, limit switches, hydraulic oil tanks, sheaves, wires, hooks, cable drums, turbo couplings, foundations, lights, SWL markings, angle indicators, and cabin components. Capture photographic evidence, note defects, assign corrective actions and due dates, and verify key safety items such as stabilizing wires, electrical cables, and fire extinguishers. Use this template to standardize inspections, document compliance, and maintain safe cargo handling operations during loading and discharge.
by Vinay Gupta, from the Community
Downloads: 50+
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Condition Survey for Vessel Cargo Operations

With SafetyCulture you can

Digitize team workflows

Reduce manual errors

Create and share inspection reports

About author

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Cargo Inspection Checklist

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