Template

Supervisor MDRs Checklist

30+

This Supervisor MDRs checklist helps supervisors plan and track weekly responsibilities across fleet maintenance and operations. It includes prompts for daily safety discussions, 60 second audits, safety observations, and PMI audits. Supervisors can review vehicle appearance, red tag and LOF reports, SIRD and campaign reports, approve PMI forms, investigate road calls and center delays, check telematics red codes, and monitor parts including DNR, PIT, and inventory under 24 months. It also covers building work schedules, timecard audits, technician follow ups, and notes for each day.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

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This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions .

Template

Center Visit Routine Checklist

This Center Visit Routine checklist supports fleet maintenance managers during site visits. It guides a structured review of PMI forms and retention, DVIR books and 90-day records, roadside inspection files and sign-offs, and completion of PMI audits since the last visit. The routine covers APOSS and carwash audits, ADA vehicle file management, and parts, inventory, and cores handling including DNR controls, PIT verification, and delivery receipt retention. Tire management checks include labeling, rack security, mounting, and pressure resources. Shop compliance spans flammables storage, signage, equipment logs, PPE, fire extinguishers, eyewash stations, housekeeping, and egress. It also prompts technician training verification, uniform and footwear checks, and observations.

by Trevor Cochran, from the Community

10+

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PMI CCTV System

PMI

by Matt Scott, from the Community

60+

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Supervisor and Duty Manager Shift Report

Streamline end of day reporting with a structured Supervisor and Duty Manager Shift Report built for transport operations. Capture shift briefings, attendance issues, overtime and sick calls, incidents and injuries, delays, equipment faults, and tablet issues. Log buses out of service for PMI or breakdowns, note required follow ups for the next shift, and attach photos as evidence. Record audits completed during the shift and finalize with supervisor name and signature to confirm accuracy. Use this template to standardize communication and keep public transit operations safe, compliant, and on schedule.

by gerald coats, from the Community

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Tractor PMI Audit Checklist

This Tractor Preventive Maintenance Inspection (PMI) checklist helps fleet teams assess truck tractors for DOT compliance and road readiness. It covers cab and lights, engine and electrical systems, walk-around checks, tires and wheels, fluids and leaks, frame and chassis components, fifth wheel and pintle hitch, air and light lines, DEF system, and undercarriage. Use it to verify safety equipment, identify wear or leaks, document service actions, and reduce downtime with proactive maintenance.

by Trevor Cochran, from the Community

20+

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60-Second Vehicle Safety Audit 1.1

Use this 60-second vehicle safety audit to complete fast fleet checks across two units. Inspect for leaks and verify fluid levels, including engine oil, coolant, and brake fluid. Confirm autolube function, belt tensioner movement, and absence of broken exhaust manifold bolts. Ensure hoses and harnesses are protected with rub guards and the heater control valve is not leaking. Validate PMI sticker currency and that DVIR write-ups are signed off correctly. Check DOT safety items (spare fuses, fire extinguisher, hazard triangles), test the electric brake motor with key and engine off, and review windshield condition. Verify horn function, seatbelt integrity, and that all lights operate. Capture extra notes for each unit to support road readiness and compliance.

by Trevor Cochran, from the Community

10+

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Template

Supervisor Inspection Checklist

This supervisor inspection checklist helps team leads and field supervisors verify on-site safety and quality during daily visits. It covers stand back assessments, vehicle parking and beacon use, correct signing, lighting and guarding, and PPE compliance for all engineers. Supervisors can capture images of each engineer, document vehicle key and fuel card control, record vehicle cab and rear compartment condition, and confirm daily vehicle checks. The form also prompts a separate quality inspection on every site visit, ensuring hazards are identified, controls are in place, and evidence is recorded for continuous improvement.

by Darren Mogg, from the Community

10+

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Supervisor MDRs Checklist

About author

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