Template

Field Service Report and Breakdown Sheet

by Ash Grima, from the Community

10+

This field service report template is designed for transport and logistics teams to capture call out and breakdown events from end to end. Record dealer and technician details, customer and driver contacts, trip timing and locations, start and end odometer readings, and vehicle identifiers. Document the job story with complaint, cause, and correction, list parts used, and note tow provider details. Collect customer signature and outline any follow up actions required to complete repairs.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Job Order Template
Use this job order template to manage service visits from start to finish. Record customer and site details, check in and out times, work descriptions, customer complaints, equipment brand, model and serial numbers, repairs required or completed, parts needed, photos of name plates and equipment, and remarks. Capture customer feedback and collect signatures from the customer, technician, and service in charge to confirm completion and warranty status. Ideal for restaurants and food service operations to track maintenance and repairs across locations.
by RIYAS SAINUDHEEN, from the Community
Downloads: 0
Get
Template
Driver Walk End of Day Sheet 2022
Use this Driver Walk End of Day Sheet to document end-of-shift vehicle walkarounds and key details for transport compliance. Capture vehicle registration, date, driver and mate, end time, and end mileage. Check and record exterior condition including bodywork, tyres and hub caps, mirrors, windows, and tail lift if applicable. Note any new damage and report it to the Transport Coordinator before end of day. Encourage van cleaning to reduce contamination risks. Include incident notes, fuel status, and signatures to complete fleet handover and maintain DVSA-aligned records.
by Lynne Simpkin, from the Community
Downloads: 0
Get
Template
West Coast Service Report Template
This service report template helps field teams document call-out repair work from start to finish. Capture site and job details, note the issue overview, attach photos of faults and completed work, record actions taken, confirm site tidy status, and collect customer or technician signatures. Ideal for construction, maintenance, and facilities teams needing consistent records for audits, invoicing, and customer communication.
by Michael Millington, from the Community
Downloads: 10+
Get
Template
City Lifting Breakdown report
This document serves as a comprehensive safety and breakdown reporting template for crane engineers. It includes essential safety protocols, equipment verification, and detailed breakdown reporting sections. The form covers crucial safety checks, from workplace hazards to equipment conditions, while also documenting breakdown details, repair work, and service verification. It ensures engineers follow proper safety procedures and maintain accurate records of crane maintenance and repairs. The template includes sections for registration details, engineer safety checks, breakdown information, and required signatures, making it an essential tool for maintaining safety standards and service documentation in crane operations.
by Simon Sanderson, from the Community
Downloads: 30+
Get

Job Order Template

Use this job order template to manage service visits from start to finish. Record customer and site details, check in and out times, work descriptions, customer complaints, equipment brand, model and serial numbers, repairs required or completed, parts needed, photos of name plates and equipment, and remarks. Capture customer feedback and collect signatures from the customer, technician, and service in charge to confirm completion and warranty status. Ideal for restaurants and food service operations to track maintenance and repairs across locations.

by RIYAS SAINUDHEEN, from the Community

Get

Template

Driver Walk End of Day Sheet 2022

Use this Driver Walk End of Day Sheet to document end-of-shift vehicle walkarounds and key details for transport compliance. Capture vehicle registration, date, driver and mate, end time, and end mileage. Check and record exterior condition including bodywork, tyres and hub caps, mirrors, windows, and tail lift if applicable. Note any new damage and report it to the Transport Coordinator before end of day. Encourage van cleaning to reduce contamination risks. Include incident notes, fuel status, and signatures to complete fleet handover and maintain DVSA-aligned records.

by Lynne Simpkin, from the Community

Get

Template

West Coast Service Report Template

This service report template helps field teams document call-out repair work from start to finish. Capture site and job details, note the issue overview, attach photos of faults and completed work, record actions taken, confirm site tidy status, and collect customer or technician signatures. Ideal for construction, maintenance, and facilities teams needing consistent records for audits, invoicing, and customer communication.

by Michael Millington, from the Community

10+

Get

Template

City Lifting Breakdown report

This document serves as a comprehensive safety and breakdown reporting template for crane engineers. It includes essential safety protocols, equipment verification, and detailed breakdown reporting sections. The form covers crucial safety checks, from workplace hazards to equipment conditions, while also documenting breakdown details, repair work, and service verification. It ensures engineers follow proper safety procedures and maintain accurate records of crane maintenance and repairs. The template includes sections for registration details, engineer safety checks, breakdown information, and required signatures, making it an essential tool for maintaining safety standards and service documentation in crane operations.

by Simon Sanderson, from the Community

30+

Get

Field Service Report and Breakdown Sheet

About author

You might also like

Job Order Template

Driver Walk End of Day Sheet 2022

West Coast Service Report Template

City Lifting Breakdown report

You might also like

Job Order Template

Driver Walk End of Day Sheet 2022

West Coast Service Report Template

City Lifting Breakdown report