Template

Traffic Light External Contractor Checklist

by Zahrah Ratna Sari, from the Community

10+

This external contractor audit checklist uses a traffic light approach to assess compliance across plants and offices. Verify valid contracts and business licenses, confirm daily logbooks and work permits, check that personnel wear uniforms, ID tags, and safety harnesses, and ensure workers are registered in the work order system. Review attendance sheets and supervisor checks, then validate invoices against work orders, purchase orders, attendance, and work completion. Use it to standardize contractor governance, safety, and payment accuracy across multiple locations.

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About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Casual Management Audit Walkthrough
This Casual Management Audit Walkthrough template helps supervisors evaluate compliance for casual or outsourced personnel across multiple sites and plants. Review vendor contract validity and licenses, verify personnel uniforms, ID tags, safety harness use, and registration in work orders. Check attendance sheets for accuracy and daily supervisor review. Validate that invoices match work orders, POs, completion records, and attendance, with rates aligned to contract agreements. Capture remarks, additional information, and e-signatures to document findings and corrective actions.
by Zahrah Ratna Sari, from the Community
Downloads: 20+
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Template
Work Order Audit Checklist
This work order audit checklist helps maintenance and facility teams verify safety and work quality across internal staff and vendors. It covers EHS controls, PPE, LOTO procedures, housekeeping, tools and equipment condition, and work area safety. Operational checks include customer notifications, scheduling, clarity of instructions, task completion, equipment condition and leaks, follow-up work orders in the CMMS, time and cost accuracy, equipment references, purchase order validation, and service report documentation. Capture contractor and manager sign-offs to ensure traceability and compliance across your maintenance operations.
by Russell Rodgers, from the Community
Downloads: 20+
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Template
Contractor Work Area Audit Template
Use this contractor work area audit checklist to evaluate site readiness and compliance. Verify permits and training, housekeeping, storage and labeling of chemicals, barricades and signage, safe access and escape routes, electrical safety, machinery and mobile equipment conditions, required PPE, and worker behaviors. Capture findings, assign corrective actions, and document sign off between the contractor supervisor and auditor to improve safety performance across contractor operations.
by David Johnson, from the Community
Downloads: 10+
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Template
Contractor Management Checklist Audit
Conduct a thorough contractor management audit with this checklist. Verify contracts and service agreements, confirm current certificates of currency for workers compensation, public liability and general insurance, ensure site inductions are completed and recorded, and check that contractors follow policies and procedures. Capture and review business and personal licenses and qualifications, collect SWMS, JSAs and risk assessments for high-risk tasks, and validate work permits with attached safe work methods detailing identified risks. Includes sections for multiple contractors and sign-off by department representatives and auditors.
by Neil Dorward, from the Community
Downloads: 20+
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Traffic Light External Contractor Checklist

With SafetyCulture you can

Digitize team workflows

Reduce manual errors

Create and share inspection reports

About author

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Casual Management Audit Walkthrough

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