Template

Site Report Template

by Deon Baum, from the Community

Use this Site Report template to document site visits and maintenance activities in a consistent, professional format. Record GSP ticket numbers, site details, job descriptions, and specific work tasks performed. Capture equipment serial numbers with photos, attach media of issues found and work completed, and note whether faults were resolved on-site. Log parts used or parts that need to be ordered, and document serial numbers of removed and replacement components for traceability. Finish with a concise summary and additional comments to keep stakeholders informed and maintain accurate service records across teams.

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Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Maintenance Report and Work Log Template
This maintenance template helps teams document issues, record site details, and track work from start to finish. Capture the site, date, and preparer, describe the issue and location, and attach before and after photos or videos. Log work performed, mark completion, and note any additional issues found. Conclude with comments on outstanding items. Ideal for facilities and property maintenance, contractors, and general repair teams seeking consistent records.
by Richa AirDXB, from the Community
Downloads: 0
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Template
Parts Order Form
This Parts Order Form helps technicians and maintenance teams capture all the details needed to request components from a single supplier. Record technician and site information, unit type, brand, model, and serial numbers. Include supplier name, location, and phone, along with quote numbers. List parts and part numbers, availability or lead time, and costs. Track whether parts have been ordered and note job logistics such as need for a second technician or a crane, building height, distances to roof edge and crane setup area. For mall locations, note any hotwork permit requirements and contact details, ensuring clear, complete orders and faster approvals.
by Jason Russo, from the Community
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Template
Job Card Template
This Job Card template helps technicians and maintenance teams document every job from start to finish. Capture client and site details, call number, equipment make, model, and serial numbers, identify faults, and record the work carried out. Track parts used and parts to order, note whether a return visit is required, and collect technician and customer signatures. Built-in dynamic risk assessment prompts cover on-site traffic, slips and trips, hand tools, noise, electrical lockout tagout, confined spaces, working at height, environmental controls, and required PPE, supporting safer, consistent service delivery.
by Connor Kelly, from the Community
Downloads: 10+
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Template
Repairs Work Sheet
Use this Repairs Work Sheet template to document on site repair visits with clear, consistent records. Capture site name and customer address, visit date, location, unit reference and job number, along with travel and on site durations. Log works conducted and completed, parts used with part numbers and photos, and any further recommendations. Record completion status, whether the lift has been left in service, if a return visit or additional technicians are required, and parts needed. Include engineer and customer names for sign off. Ideal for facilities and service contractors managing building and lift maintenance.
by Scott Stevens, from the Community
Downloads: 0
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Site Report Template

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Maintenance Report and Work Log Template

Parts Order Form

Job Card Template

Repairs Work Sheet

You might also like

Maintenance Report and Work Log Template

Parts Order Form

Job Card Template

Repairs Work Sheet