Template

Machine Service Report

by Enablement Team, from the Community

10+

This machine service report template helps technicians document electrical and mechanical checks during preventive maintenance and repairs. Record incoming power, fuses, emergency stops, interlocks, encoder connections; assess axis backlash, spindle noise and vibration, coolant functionality, filtration, belts, guards, chiller, hydraulics, and more. Add notes and complete sign-off for traceability.

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions .

Template

CNC Machine Annual Service Checklist

This CNC machine annual service checklist guides technicians through a complete preventive maintenance routine. Verify work permits and safety before starting. Inspect hydraulics, lubrication systems, spindle cooler, gearboxes, coolant and pneumatic systems. Assess mechanical components including chucks, drawbars, belts, spindle noise, and drawbar force with reference to OEM tables. Test ATC, APC, turret, and tailstock functions. Review axes for guard condition, backlash and gridshift, and calibrate probes. Check conveyors, guarding, alignments, and electrical systems including voltages, batteries, interlocks, and emergency stops. Capture vibration, thermal imaging, photos, video proof, and sign off.

by Leroy Garratt, from the Community

10+

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Template

TMS Service Report Silver KNDS

This TMS Service Report Silver KNDS template supports annual servicing of CNC machines. It guides technicians through permit-to-work requirements, fluids and air checks, and detailed inspections of hydraulics, lubrication systems, spindle coolers, gearboxes, coolant and pneumatic systems. Mechanical checks include spindle, chucks, drawbars, ATC and APC functions, turret alignment, tailstock operation, and axis condition with gridshift and backlash recordings. External systems such as swarf conveyors and guarding are reviewed, followed by electrical tests for power, batteries, controls, interlocks, and cabinets. The final section captures notes, customer communication, cleanliness, proof of operation, and sign-off.

by Leroy Garratt, from the Community

10+

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Template

TMS Timet Shop 2 Lathe Monthly Calibration

This monthly calibration checklist is designed for CNC lathes in production environments. Inspect lubrication systems, gearboxes, toolpost squareness, tailstock pressure and runout, X Y Z axis backlash, slideway guards and wipers, interlocks and guarding, work lamps, emergency stops, and spindle load. Record alignment readings, capture photos or video, and sign off to verify service completion.

by Karen Cleaver, from the Community

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Template

Machine Specific File

Use this machine specific file to complete a full assessment of industrial equipment. Capture asset details, owner and maintenance info, photos, and a planned maintenance schedule. Audit guarding, operator hazards, control placement, accidental start risks, and emergency stops. Check mechanical transmission, noise, dust and fumes, and electrical hazards. Verify training, supervision, PPE, and lockout procedures, including group lockout during maintenance and cleaning. Confirm regular service, clear procedures, and secure machine setup. Record recommendations and follow up actions.

by Jared Mclean, from the Community

10+

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Template

Preventive Maintenance Report

by Martin Lei, from the Community

50+

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Template

Service Report Template for Plant and Fleet

This Service Report template helps teams document plant and fleet servicing, including machine identifiers, hours/kilometres, service type, safety and operational checks, fluids and filters, parts used, and next service due. Capture notes, photos, and signatures to create consistent maintenance records and support compliance across heavy equipment and vehicles.

by Grampians Excavations Admin, from the Community

10+

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