Template

ISO 45001 Incident & Accident Reporting

by Stephen Crewe, from the Community

50+

Use this ISO 45001 clause 8.1 incident and accident reporting checklist to standardize how your team captures hazardous observations, near misses, and workplace incidents. The template guides users through required procedures, investigation steps, documentation accuracy, database updates, and close-out approvals by supervisors and HSE. It includes prompts for root cause identification, effectiveness reviews, and where applicable, RIDDOR notifications and risk assessment reviews. Roles covered include employee, first aider, supervisor or manager, and HSE department to ensure traceable, compliant reporting and safer operations.

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions .

Template
Accident and Incident Investigation Audit Checklist
This internal audit template guides a thorough review of your accident and incident investigation process. Confirm the presence of a formal policy and gather evidence from recent investigations, including accident records, defined responsibilities, RIDDOR reporting, witness statements, and interviews. Evaluate root cause analysis quality, risk assessment reviews, corrective and preventive actions, and investigation time frames. Assess change management effectiveness, workforce consultation, action closure, and how investigation documents are stored and controlled. Sections include additional findings and sign-off for auditor and auditee.
by Patrick O'Donnell, from the Community
Downloads: 10+
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Template
HSE Accident, Incident or Near Miss Report
Structured HSE investigation report template for documenting accidents, incidents, and near misses. Capture incident date and time, location, department, type of incident, injuries, first aid or hospital treatment, and lost time. Record detailed descriptions, involved employees and witnesses, and required forms. Reference evidence, training and qualification records, job logs, and risk assessments. Define corrective actions, status, and conclusions, with HSE manager comments and signature. Supports RIDDOR information and closeout.
by Mihaly Vantara, from the Community
Downloads: 10+
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Template
ISO 45001 Employee Participation and Training
This ISO 45001 checklist helps organizations evaluate employee participation and health and safety training in line with Clause 9.1.2. It covers health and safety representatives, consultation with employees, reporting of hazards and near misses, general and job specific training, documentation and record keeping, employee duties and responsibilities, and communication of health and safety information. Use it to verify how training needs are identified, how sessions are delivered and recorded, how meetings are documented and shared, and to capture evidence for compliance. Includes sign off.
by Stephen Crewe, from the Community
Downloads: 30+
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Template
Serious Incident / Accident Reporting Form
Use this serious incident and accident reporting form to document workplace incidents, injuries, near misses, and abuse events. Capture key details such as dates, location, people involved, incident type, injury description, and immediate actions taken. Support investigations with root cause analysis, corrective actions, assigned owners, and closure dates. Includes fields for first aid, medical attention, Worksafe notifications, hazard register updates, and sign-offs by safety managers and leadership.
by Wendy Worters, from the Community
Downloads: 0
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ISO 45001 Incident & Accident Reporting

About author

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Accident and Incident Investigation Audit Checklist

HSE Accident, Incident or Near Miss Report

ISO 45001 Employee Participation and Training

Serious Incident / Accident Reporting Form

You might also like

Accident and Incident Investigation Audit Checklist

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ISO 45001 Employee Participation and Training

Serious Incident / Accident Reporting Form