Template

GDPR Proof of Understanding Checklist

by Tahir Khan, from the Community

200+

Use this GDPR Proof of Understanding checklist to assess and document employee knowledge of data protection principles. Topics include accountability, consent management, privacy notices, data subject rights, breach notification timelines, fines, privacy by design and default, and incident reporting. Capture personnel details, confirm awareness of local data protection coordinators, and record signatures for compliance. Ideal for onboarding, refresher training, and internal audits across teams handling customer data.

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Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

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This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
GDPR Compliance Checklist
Use this GDPR compliance checklist to evaluate how your organization collects, uses, and protects personal data. Verify lawful bases and transparent privacy notices, implement data protection by design, encryption, and staff training, schedule DPIAs, and define breach notification procedures. Confirm accountability with processor agreements and a DPO where required, and uphold data subject rights including access, rectification, erasure, and restriction.
by Atika Arif, from the Community
Downloads: 10+
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Template
GDPR Data Breach Reporting Checklist
This GDPR data breaches checklist helps teams identify and respond to personal data incidents. Capture the department and representative, document breach details and real examples, determine who to notify, and meet the 72 hour reporting requirement. Record the information to include in a report, clarify roles and escalation paths, and understand potential fines. Use this as a training and audit aid to reinforce GDPR awareness and compliance across the organization.
by Connor Barnett, from the Community
Downloads: 20+
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Template
HR and GDPR Audit Checklist
Use this HR and GDPR audit checklist to assess the maturity of your organization’s people practices and data protection compliance. Review HR management, recruitment, onboarding, performance, training and development, documentation retention, compensation and benefits, and engagement. Evaluate GDPR readiness, including consent, profiling, high-risk processing, data transfers, DPIA requirements, DSAR process, third-party register, WiFi exposure, outsourcing, data processing agreements, SCCs, breach response, ROPA, DPO responsibility, management access, segregation of duties, business continuity, website and social media policies, CCTV, and data deletion. Identify gaps and prioritize actions to meet regulatory obligations and strengthen HR governance.
by Re HR, from the Community
Downloads: 10+
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Template
Store Controls Audit - People
This Store Controls Audit – People checklist helps retail teams review employment and data privacy compliance across stores. Cover right to work verification for colleagues including visa and pre‑settled status checks, ensure documents are current or applications submitted, and confirm GDPR practices for handling colleague and customer data. Validate secure storage of personal data, correct disposal of confidential waste, and display of compliant CCTV signage. Guide store managers on actions for subject access requests, CCTV evidence requests, and incident reporting. Adapt the checklist to your organization’s policies and local regulations.
by John Wright, from the Community
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GDPR Proof of Understanding Checklist

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