Template

Meeting Room Setup Checklist

by Ruth Brown bill, from the Community

30+

Use this meeting room setup checklist to prepare spaces for events in hotels and venues. Confirm signage, cleanliness, seating layout and equipment meet function sheet requirements. Check flip charts, pens, notepads, branded materials, lighting and room temperature. Verify AV, cables, conference phone, projector and spare batteries. Set up coffee stations with mugs, tea, milk and labeled options. Stock a survival kit with stationery and tools. Provide breakout areas with juices, fruit and snacks and display allergen information. Include safety notices, internet instructions and welcome materials.

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Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

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This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
KGH Meetings Room Setup Checklist
This checklist supports meetings and events preparation in hospitality venues. It covers meeting room setup per function sheet, signage, cleanliness, lighting, temperature, AV and projector checks, flipcharts and pens, notepads and branded materials, water and sweets, and a detailed survival kit of stationery. Guidance includes coffee stations, break out areas with labeled juices and snacks, sweet stations with recyclable containers, and lunch presentation standards. Allergen information must be framed and visible, with options for milk and tea clearly labeled. It also lists equipment available on request and items requiring 48 hours notice to help teams deliver consistent, professional delegate experiences.
by Louise Dodd, from the Community
Downloads: 0
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Sheraton Meeting Room Standards Checklist
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by Parthipan Yogarajah, from the Community
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Greenlands HBS Conference Room Audit
This conference room audit template for Greenlands HBS helps ensure rooms are clean, safe, and fully equipped. Inspect carpets, water dispensers, whiteboards and marker availability, flip charts, blinds, lighting, chairs, and tables. Verify screen and projector clarity, mouse and keyboard, audio, microphones, WiFi, and phone. Check plugs and sockets with PAT testing, confirm ISO certification is up to date, and ensure AV IT support contact information is available.
by Joao Tiago Santos, from the Community
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Meeting Room Setup Checklist

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KGH Meetings Room Setup Checklist

Conference Room AV PM Audit Checklist

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KGH Meetings Room Setup Checklist

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