Template

Hotel Check-in Form

by Flamingo Sunset, from the Community

This hotel check-in form template helps front desk teams deliver a smooth arrival experience while accurately recording guest information. Capture guest name and contact details, ID number, stay dates, room, address, company, vehicle registration, number of occupants, and special considerations such as allergies. Include next-of-kin contact, obtain consent to property terms and conditions, collect signatures, and document check-out confirmation. Use this template to standardize registration, improve compliance, and keep records organized.

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Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Hotel Check-in Form Template
This hotel check in form helps front desk teams deliver a fast, consistent, and compliant arrival experience. Capture essential guest information including name, contact details, address, room assignment, booking name, check in and check out dates, and payment method. The template includes guest acknowledgement of terms and conditions with signature, plus a check out confirmation section for staff to verify room condition and items. Use it to standardize processes, reduce errors, and keep accurate records across your hotel operations.
by Busisiwe Mkhwane, from the Community
Downloads: 0
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Template
Hotel Check-in Form
A hotel check-in form is used by front desk personnel as a formal prerequisite for guests to receive the key/card to access their booked rooms. Use this hotel check-in form to provide a seamless check-in procedure and to efficiently keep account of check-in information such as room, guest name, duration of stay, and guests contact details
by SafetyCulture
Downloads: 600+
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Template
Employee Personal Details Change Form
This employee personal details change form helps HR teams collect and record updates to staff information. Sections include form date, preparer, company, employee name, effective date, changes to bank name, account number, sort code, contact numbers, email address, next of kin, and new address. The form ends with employee print name, signature, and date to confirm consent. Use this template to standardize requests and keep personnel records accurate across your organization.
by Kelli Crockard, from the Community
Downloads: 10+
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Template
Model Operation Hotel Guest Survey Checklist
This hotel guest survey checklist supports model operations across the full guest journey. It covers pre-arrival communications and self check-in, front-desk reception standards, bell desk and luggage handling, in-room checks across living room, kitchen, and bathrooms, connectivity and amenities, housekeeping and replenishment, safety and evacuation details, service request handling during the stay, and clear departure and post-departure follow-ups. Use it to assess consistency, cleanliness, responsiveness, and guest experience across units and teams.
by Pushkar Raj, from the Community
Downloads: 10+
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