Template

Expense Claim Form Template

by Gary Simmons, from the Community

50+

Use this expense claim form template to capture reimbursable costs such as fuel, parking, subsistence, tools, PPE, premises expenses, postage, and more. Record dates, customer and site details, vehicle registrations, and item descriptions; attach photos of receipts; and certify submissions. Customize sections, total amounts, and route for approval. Export completed claims to PDF for filing and audit readiness.

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Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Simmons Expense Claim Form
Use this expense claim form to capture and approve employee reimbursements. Record fuel, parking, subsistence, tools and consumables, PPE and clothing, premises expenses, postage, and other costs. Enter names, vehicle registrations, dates, values, customer and site details, and add receipt photos. Choose petty cash or bank repayment, certify the claim, and streamline finance processing.
by Anna Simmons, from the Community
Downloads: 30+
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Template
Expense Claim Form
This Expense Claim Form template streamlines employee reimbursements. Capture expense type and preferred repayment method, add a submission date, and certify that costs were incurred for business purposes. Record details for fuel (including mileage and rate calculation), subsistence, parking, and public transport, with fields for trip purpose and totals. Use it to standardize claims, reduce errors, and speed up approvals while maintaining clear, auditable records.
by Brad Thorpe, from the Community
Downloads: 10+
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Template
DS9 Expense Claim Form
This DS9 Expense Claim Form helps employees record and submit reimbursement requests clearly and accurately. Capture week ending details, individual expenses with dates, descriptions, and totals, and include employee signature and authorization. The template supports multiple expense items and provides a simple structure for finance teams to review and approve claims. Intended as a starting point; verify suitability for your organization and jurisdiction.
by Danielle Copsey, from the Community
Downloads: 30+
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Template
Expenses
Expenses claim form
by Simon Sanderson, from the Community
Downloads: 40+
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Expense Claim Form Template

With SafetyCulture you can

Digitize team workflows

Reduce manual errors

Create and share inspection reports

About author

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