Template

Document Verification and File Audit Checklist

by Deon Jordaan, from the Community

Ensure compliance with construction regulations using this document verification and file audit checklist. Verify the presence of SHE plans, organizational appointments including construction manager and safety officer and supervisors, risk assessments reviewed at least every 30 days, safe work and investigation procedures, and incident reports. Check training and medical records, inductions, PPE procedures, environmental and first aid procedures, emergency contacts, evacuation planning, and COVID-19 screening. Confirm registers for tools, ladders, scaffolds, vehicles and equipment, fire extinguishers, and site access, as well as MSDS, public liability, and notification of construction.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

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This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
File Audit and Document Verification
This construction site audit template helps verify and maintain a complete safety file. It covers OHS Act and Construction Regulations compliance, client specifications, SHE plans, policies and signed appointments, organograms, risk assessments and reviews, safe work procedures, investigation procedures and reports, emergency contacts and procedures, site rules, public liability, MSDS management, working at heights and fall protection plans, contractor inductions and registers, COVID 19 screening, and notification of construction. It also references WCL forms and fire fighting training materials. Use it to keep daily, weekly, and monthly registers up to date and document findings during site inspections.
by Deon Jordaan, from the Community
Downloads: 0
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Template
Safety File Audit Checklist
Use this Safety File Audit checklist to assess the completeness of construction site safety documentation and practices. Review OSH Act and Construction Regulations appointments, health and safety plans, fall protection plans, baseline and daily risk assessments, method statements, incident reporting, inductions, and toolbox talks. Verify registers for ladders, portable electrical tools, lifting machinery and tackle, fire-fighting equipment, chemicals and MSDS, PPE issue, fall arrest gear, and first aid kits. Confirm medical fitness certificates, training records for working at heights, first aid, and risk assessment. Includes worker interview prompts to gauge awareness of hazards, emergency procedures, and daily topics.
by Martin Bredenhann, from the Community
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Template
Construction Health and Safety Checklist
Use this comprehensive health and safety checklist to compile a construction safety file and maintain compliance with OHS Act and Construction Regulations. It covers company details and policies, legal appointments and competencies, personnel records and inductions, registers and inspections for tools, PPE, ladders, scaffolding, lifting gear and plant, permits to work (hot work, confined space, electrical), method statements and procedures, emergency and rescue plans, environmental and waste management, incident reporting, audits, meeting records, and welfare facilities.
by Yolandie Martins, from the Community
Downloads: 10+
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Template
HSE File Audit Checklist for Construction Sites
This HSE file audit template helps construction teams verify the presence and currency of critical safety documentation, including scope and project summaries, public liability insurance, client specifications, appointments and mandatory agreements, site specific HSE plans, company policies, emergency evacuation and incident procedures, fall protection and hot work permits, baseline and issue based risk assessments, method statements, inductions and training records, PPE issuance, checklists and registers, incident and near miss reporting, WCL forms, chemical safety data sheets, security and signage, safety meeting minutes and monthly audits, with references to the OHS Act and Construction Regulations 2014.
by Marika Prinsloo, from the Community
Downloads: 20+
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Document Verification and File Audit Checklist

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