Published December 11th, 2020
What is a Project Punch List?
A project punch list is the final list of items to be addressed before project completion. It includes non-conformance items, outstanding items, and minor issues. A project punch list is prepared by the contractor when work is considered substantially complete. The contractor then arranges a punch list walkthrough with the client for final checking and inspection. Since most construction contracts specify retainage of a percentage of the job cost, a contractor needs a punch list in order to receive the final payment.
In this article we will discuss the following:
- why is a punch list called a punch list;
- what to look for in a punch list;
- how to make a punch list;
- what is the punch list process;
- what is a punch list template;
- why use a punch list template;
- why use iAuditor punch list templates;
- free ready to use punch list templates.
a Punch List?
The term “punch list” was coined based on the old practice of people punching a hole next to an item on a list. An item with a punched hole meant that the task was completed or that the issue was resolved. Punching a hole was the equivalent of marking that item as done, and was a common process before because workers didn’t always have a pen in hand and punching holes was quicker than writing “done” for every completed item on a list.
For clients, a punch list should contain items that didn’t meet expectations or requirements. Ideally, clients should have clarified and discussed their expectations or requirements with the contractor, sub-contractors, and architect during the discovery session. The punch list should cover the client’s priorities as well as any important safety or quality concerns the contractor might have regarding the project.
For contractors, a punch list should include items that inspect the following:
- incorrect installations, e.g., has the AC been installed incorrectly?
- incidental damages, e.g., did something happen during construction?
- poor execution/craftsmanship, e.g., are the cabinets not made well?
- unfinished features, e.g., is the waterproof paint coating not yet finished?
- missing components, e.g., are the door handles there?
- mechanical, plumbing, and electrical issues, e.g., are the sockets usable?
The punch list process involves tasks that are typically done by the architect and contractor. Below are the steps in the punch list process presented in their proper order:
For the contractor:
- Review contract documents
- Inspect construction work
- Decide if work is substantially complete
- Prepare a punch list
- Submit punch list to architect
For the architect:
- Conduct a pre-final inspection
- Prepare a certificate of substantial completion that includes the following information:
a) Date of substantial completion
b) Responsibilities of client and contractor
c) Timeframe for contractor to finish punch list items
- Submit certificate to client and contractor
For the contractor:
- Submit written acceptance to architect
- Finish punch list items
- Notify architect and apply for final payment
A punch list template is a general list of common pre-closeout issues typically used by construction companies. By starting with a punch list template, construction companies give their workers an idea of what to look out for. Punch list templates can also be tailored to fit different project categories. For example, a construction company might use one punch list template for renovation projects and another for building projects.
A punch list template saves time and minimizes miscommunication. By having a common base, contractors, sub-contractors, architects, and builders are more equipped to work with each other as they complete the punch list. It promotes better team collaboration that, in turn, leads to improved team efficiency.
Ultimately, a punch list template helps the entire team reach project closeout sooner than expected and gives them enough time to prepare for their next project.
iAuditor by SafetyCulture features punch list templates that you can download as PDF files for free. Using the mobile and web apps, however, vastly improves the experience by allowing you to customize pre-made punch list templates according to your needs or create one from scratch.
Multiple choice responses – Choose an answer (or multiple answers) from a response set or create your own response sets.
Failed items and scored responses – Flag an answer as failed or create a scoring system for responses.
Slider responses – Input a minimum and maximum value or specify value increment
Checkbox responses – Use checkboxes instead of “punching holes” for quick and simple task completion.
Mandatory responses – Make responses mandatory to ensure that critical jobs are completed.
File attachments – Attach images and PDF documents to your template so that everyone has the info they need to complete the punch list.
Signature fields – Establish accountability and foster compliance by signing off with a digital signature.
Notifications and alerts – iAuditor in-app, email, and SMS notifications keep you up to speed on the project’s status and other crucial details.
iAuditor punch list templates are easy to use and can be as comprehensive or as cursory as required. iAuditor will help with your inspections every step of the way; all it takes is just one simple step. Check out our featured punch list templates and get started with iAuditor today.
Featured Punch List Templates
Project Punch List Template
Use this punch list template to follow the Construction Guidelines for Project Implementation set by the Philippine Domestic Construction Board and the Construction Authority of the Philippines. Get safely back to business by evaluating 3 major components of the project cycle: Materials, Manpower, and Machinery. Ensure the viability of projects by stopping the spread of COVID-19. Get the iAuditor app to resume construction work without any delays.
Home Remodel Punch List Template
Use this punch list template to check the work of the contractor or subcontractors. Inspect each room by easily navigating to its page. See what needs to be fixed with separate sections for appliances, carpentry, plumbing, electrical, flooring, cleanliness, and design. Check if everything in the home remodeling contract has been dealt with appropriately. Download the iAuditor app for quick and easy home inspections.