SafetyCulture Summit 2020

Construction Contract Templates

Reduce the risk of losing a paper-based construction contract with an efficient recordkeeping app

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Published August 13th, 2020

What is a Construction Contract Template

A construction contract template is used by contractors and subcontractors to document the agreement between their companies and project owners. It set forth the legally binding terms and conditions agreed between parties including the scope of work, liabilities, budget costs, construction risks, and payment terms.

This article will briefly discuss:

Importance of Construction Contract Agreement

A construction contract agreement prevents any verbal transactions and requests within construction projects. It serves as evidence of an agreement between parties to avoid lawsuits in case of an incident. It clearly defines the policies, construction costs, and liabilities of each party that they have to adhere to. Also, it can prevent any force payment for damaged properties and built-up construction costs without the project owner’s approval.

Details of the Contract Agreement for Construction Work

To ensure smooth transactions between contractors and project owners, a contract agreement for construction work should be validated by both parties. A detailed construction contract agreement would help settle the negotiation. The following are the important details of the contract agreement for construction work.

Scope of work

It is vital to identify the scope of construction work to keep projects within agreed-upon boundaries. It helps identify the inclusions and exclusions of the services within the construction project and serves as an outline of the critical details including deliverables, tasks, manpower, materials, cost, and timeline of the construction projects. It helps manage the client’s expectations and establish project deliverables and workers’ responsibilities.

Payment Schedule

It is important to clarify the payment schedule and terms of compensation between contractors and project owners. Payments can be made on a daily, weekly, or monthly basis depending on the terms of the agreement. It should also specify the payment due dates, late payment penalties, accrued interest, and other applicable situations related to budget costs and invoicing terms.

Timeline

A contract agreement for construction work should define how the project schedule will be divided according to the total number of working days and the projected deadline to finish the construction. It should vary depending on the manpower, amount of work, and availability of materials. All changes that occur during the construction can be added to the timeline.

Contingencies

A contingency plan should be in place to avoid any disagreements between contractors and project owners. It should include the details of the governing laws, lien requirements, claims procedures, arbitration procedures, insurance, and liquidated damages.

3 Basic Types of Construction Contract

Construction contract depends on the needs of the project owners. The following are the basic types of construction contract.

Lump sum Contract

A lump sum contract or also known as a stipulated sum contract is the most common contract agreement for construction work. It involves a single payment transaction with a fixed price to build the project within the agreed schedule and scope of work. It is used when the project owner wants to transfer liabilities to the contractor and avoid change orders for unspecified work.

Cost-plus Contract

A cost-plus contract is a negotiation that allows the project owner to pay for all the costs associated with the construction project including materials and labor costs with the additional agreed-upon fee for the contractors. It is usually used when the scope of the construction project is not clearly defined.

Unit Price Contract

The unit price contract is based on estimated quantities of items and their unit prices. The cost is based on the agreed price for every unit of work including the number of working hours and the type of construction materials.

Advantages of Using Construction Contract Agreement with iAuditor

The possibility of losing a paper-based construction contract agreement can be burdensome for contractors and project owners. It can put the business at risk and create misunderstandings and process errors. A digital solution like iAuditor by SafetyCulture can replace a paper-based construction contract agreement with a mobile app and cloud-based solution. With iAuditor, contractors can:

  • effortlessly store the construction contract agreement in the cloud;
  • document construction contract agreement using a handheld device anytime, anywhere;
  • capture photo of client identification and other needed documents;
  • easily generate and share construction agreement contract with shareholders or any member of the organization; and
  • seal the contract with a digital signature including a timestamp to validate the transaction.

Author

Jona Tarlengco

SafetyCulture staff writer

Jona has been part of SafetyCulture for more than 2 years contributing her experience in writing quality and well-researched content. She usually writes a topic about risks, safety, and quality.