Free Confined Space Risk Assessment (CSRA) Templates

What is Confined Space Risk Assessment?

Confined space risk assessment is a systematic process that ensures proper safety and evacuation procedures are followed and necessary permits are acquired when working in confined spaces. When conducting a confined space risk assessment, templates and safety checklists are used to check and record atmosphere testing, adequate ventilation, Personal Protective Equipment (PPE) usage, staff signatures, and permit documentation.

Essentially, confined space examples fall in either of these two categories—the extremely hazardous ones and the less hazardous. Dangerous confined spaces are known as permit confined spaces because they require appropriate permits, which can only be obtained after a qualified person has completed a confined space risk assessment of the specific area. The less dangerous confined spaces are referred to as non-permit confined spaces.

A non-permit confined space does not or could not contain hazards that could cause serious harm or death. Entering a non-permit space does not require the completion of a confined space risk assessment. Common non-permit spaces include equipment closets, drop ceilings, ventilated tunnels, and machinery cabinets.

Why Use CSRA Templates

Conducting confined space risk assessments using templates ensures a systematic and thorough approach to managing workplace hazards. These templates help organizations save time, reduce errors, and maintain consistency in safety practices across teams and projects.

Here are the key reasons to utilize such templates:

• Ensure comprehensive hazard identification – Templates provide predefined fields for identifying potential confined space hazards such as oxygen deficiency, toxic gases, or physical obstructions. This ensures that no critical risks are overlooked during the assessment process.
• Promote regulatory compliance – Using templates helps organizations meet occupational safety standards and legal requirements. They simplify the documentation process, making audits and inspections more manageable.
• Enhance worker safety and awareness – Templates facilitate better communication of risks and control measures to employees. Workers are more likely to follow protocols when risks are clearly documented and mitigation steps are explicitly outlined.
• Streamline documentation and efficiency – Templates reduce the time and effort needed to create assessments from scratch. Standardized fields ensure quick completion while maintaining high accuracy and consistency.
• Facilitate training and best practices – Well-designed templates can serve as a learning tool for new employees. They highlight key considerations for working in confined spaces, reinforcing safety best practices.

What to Include in a CSRA Template

Conditions in a confined space are most often extremely hazardous and life threatening. This is why industries that require working in confined spaces are obligated to complete confined space risk assessments to avoid serious consequences such as injuries, accidents, or worse, fatalities. Results of the risk assessment can help you provide the necessary precautions and safety measures.

A comprehensive CSRA template ensures that all essential aspects of confined space safety are addressed. The following sections and text fields should be included to provide a thorough and actionable assessment:

• Confined Space Identification
• Potential Hazards
• Risk Assessment
• Control Measures
• Permit-to-Work (PTW) System
• Emergency Response Plan
• Review and Approval Section

How to Do Risk Assessments for Confined Spaces

Using a structured template simplifies the CSRA process, providing clarity and consistency while identifying, evaluating, and mitigating potential hazards. By following a systematic approach, organizations can protect employees and create safer working conditions in high-risk environments.

Follow this step-by-step guide to conducting confined space risk assessments using a template:

1. Identify the confined space – Start by clearly identifying and documenting the confined space, including its location and purpose, using the template. Include relevant details such as dimensions, entry points, and accessibility.
2. Recognize potential hazards – Use the template to list all potential risks associated with the confined space, such as toxic gases, low oxygen levels, or physical obstructions. Ensure a thorough inspection to capture both visible and hidden hazards.
3. Assess risk levels – Evaluate the likelihood and severity of each identified hazard, utilizing the risk matrix provided in the template. This step prioritizes risks to focus on the most critical mitigation measures.
4. Implement control measures – Document necessary control measures, such as ventilation, isolation, or PPE, in the designated fields of the template. Specify how these controls will be implemented to minimize risks effectively.
5. Establish a PTW system – Complete the permit section of the template, detailing entry permissions, authorized personnel, and work duration. Supervisors must review and approve this permit before any work begins.
6. Plan for emergencies – Use the emergency response section of the template to outline rescue procedures and required equipment. Include contact details for emergency responders and ensure the plan is communicated to all involved parties.
7. Review and approve the assessment – Verify that the template is fully completed, accurate, and up-to-date. Obtain signatures from assessors and supervisors to finalize the risk assessment.

Confined Space Risk Assessment Template Sample Report | SafetyCulture