Template

Absence Procedure Toolbox Talk

10+

This toolbox talk outlines a clear absence reporting procedure for employees and managers. It specifies how to notify line managers by phone, the information employees must provide when reporting sickness, and expected contact frequency during continued absence. It explains requirements for self-certification up to 7 days and GP-issued medical certificates for 8+ days, along with the need for continuous certification. It also emphasizes arranging a timely return-to-work meeting and communicating procedures to departments to ensure compliance and reduce unauthorized leave.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions .

Template

Return to Work Form BCS

This Return to Work form helps managers document employee sickness absence and the steps taken before returning. Capture dates of absence, reasons, medical attention, and any links to previous incidents. Verify compliance with reporting procedures, note accident at work details, and track certificates for absences over seven days. Includes health screening questions, declarations, and signatures for both employee and manager. Built by Bulloughs Cleaning Services and suitable for cleaning operations, yet adaptable across industries.

by Sally Taylor, from the Community

10+

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Template

Return to Work Interview Form

This return to work interview template guides managers and employees through post-absence discussions after sickness or injury. Capture absence dates, reasons, notification details, previous absences, and awareness of procedures. Agree on adjustments and a reintegration action plan, then record signatures from both parties. Use it to standardize HR compliance and support a safe, timely return to work.

by Iain MacPherson, from the Community

10+

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Template

Back to Work Interview Form

This back to work interview form supports managers and employees returning after an absence of more than half a day. Capture employee name, reason for absence, dates, total days off, whether a doctors note was provided, and if the absence is paid. Confirm probation status, share updates or briefings missed, and document any follow up actions. Finish with signatures from both parties to confirm the return to work discussion.

by Kelli User, from the Community

20+

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Template

Return to Work Interview Template

This Return to Work Interview template helps managers and employees document details after a non-holiday absence, including dates away, reason or symptoms, and confirmation of notification procedures. It captures employee and manager details, meeting date, prior absence history, and total days absent over 6 and 12 months. Use the action plan section to agree workplace adjustments, review dates, and next steps that support a safe, timely reintegration. Includes sign-off for employee and manager to confirm accuracy and compliance. Customize to suit your HR policies and jurisdiction.

by Iain MacPherson, from the Community

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Template

Return to Work Form Template

This return to work form can be used by an employee coming from prolonged absence (e.g. due to injury or sickness) to list days of absence and its cause. It also helps collect vital information on how the employee can be reintegrated back into the workforce as quickly and safely as possible.

by SafetyCulture

2,000+

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Template

Return to Work Checklist

Streamline employee reintegration after illness or injury with a structured return to work checklist for transport and rail teams. Capture location, manager and employee details, dates of sickness and return, reasons for absence, and total days off. Verify reporting procedures, self-certification, and fit notes, and record medical advice, prescribed medication, and notification forms. Assess business impact, reference attendance procedures, and document accidents or annual leave overlaps. Plan rehabilitation steps, welfare or counseling services, and actions to prevent recurrence, with signatures from both employee and manager.

by Ray Upton, from the Community

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Absence Procedure Toolbox Talk

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