Template

Monthly Expense Receipt Submission

by C2 Safety, from the Community

This monthly expense receipt submission template helps teams capture required details for reimbursements, including date, description, amount, and receipt attachments. Use it to standardize expense logging and ensure all receipts are submitted by the 18th of the month for processing. Add media to verify purchases, and complete the checklist to confirm all entries are accurate and complete. Ideal for finance, admin, and project teams seeking a consistent, auditable expense process.

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Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
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This Expense Claim Form template streamlines employee reimbursements. Capture expense type and preferred repayment method, add a submission date, and certify that costs were incurred for business purposes. Record details for fuel (including mileage and rate calculation), subsistence, parking, and public transport, with fields for trip purpose and totals. Use it to standardize claims, reduce errors, and speed up approvals while maintaining clear, auditable records.
by Brad Thorpe, from the Community
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DS9 Expense Claim Form
This DS9 Expense Claim Form helps employees record and submit reimbursement requests clearly and accurately. Capture week ending details, individual expenses with dates, descriptions, and totals, and include employee signature and authorization. The template supports multiple expense items and provides a simple structure for finance teams to review and approve claims. Intended as a starting point; verify suitability for your organization and jurisdiction.
by Danielle Copsey, from the Community
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TLS Expenses Template for Receipts and VAT
Use this TLS Expenses V1 template to capture and submit monthly expense claims with clear, structured fields. Record each receipt with date, description, site, recharge flag, net, VAT, and total amounts, and attach photos as evidence. Automatic totals help ensure accuracy across net, VAT, and gross amounts. Includes guidance to submit receipts by the 5th working day of the following month. Ideal for finance teams and field staff needing consistent, auditable expense tracking and faster reimbursement.
by Ben Glossop, from the Community
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Template
Simmons Expense Claim Form
Use this expense claim form to capture and approve employee reimbursements. Record fuel, parking, subsistence, tools and consumables, PPE and clothing, premises expenses, postage, and other costs. Enter names, vehicle registrations, dates, values, customer and site details, and add receipt photos. Choose petty cash or bank repayment, certify the claim, and streamline finance processing.
by Anna Simmons, from the Community
Downloads: 30+
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Monthly Expense Receipt Submission

With SafetyCulture you can

Digitize team workflows

Reduce manual errors

Create and share inspection reports

About author

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