Template

Staff Files Audit Checklist

by Audit File, from the Community

10+

Use this staff files audit to review new starter and existing staff records for HR compliance. Confirm two references, DBS check completion before start, proof of address, and bank details. Check for gaps in employment history and document remediation. Record how many files were checked, list names, assess file quality, note issues, and create a corrective action plan. Suitable as a starting template; adapt to your jurisdiction and internal policies.

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Self Audit: Staff Training Files Checklist
This self-audit checklist helps teams review staff training files for compliance and quality. It covers reviewing previous audits and actions, the secure storage and accessibility of training files, and clear identification of staff files, including airline-specific organization where relevant. It guides checks on file structure by airline or company, proper ordering of modules, and inclusion of required checklists. It verifies assessment details, signatures, dates, accuracy, and filing against requirements, and flags any discrepancies with digital records. The checklist also prompts for observations, areas for improvement, and a sign-off section for accountability.
by Bevan Johnson, from the Community
Downloads: 30+
Get
Template
Maidenhead Office Compliance Audit Checklist
Assess your homecare office against CQC and UKHCA standards with this comprehensive Maidenhead Office Audit. The template covers policies and certificates, incident and complaints logs, business continuity, meeting records, and office safety. Review staff files for right to work, DBS, training and supervision, and vehicle documents. Check customer files for support plans, risk assessments, medication records (MAR), consent, reviews, and accurate details across PASS, StaffPlan, and Highrise.
by Jo McCluskey, from the Community
Downloads: 10+
Get
Template
General Staff Incident Report Template
Use this incident report template to document workplace accidents, incidents, near misses, and equipment damage involving staff. Capture employee and employment details, date and time, hours at work, accident type, treatment, and nature of injury. Record location, how the event happened, training status, vehicles or significant hazards involved, and hazard register references. Assess severity, determine fitness for duties, note support needs and transport assistance, and create a corrective action plan with assigned responsibilities. Includes completion sign offs for worker, health and safety manager, management, and treating doctor. Suitable as a starting point and should be adapted to your policies and regulations.
by Elie OUDAM, from the Community
Downloads: 0
Get
Template
Staff File Internal Audit 2024 Checklist
This Staff File Internal Audit 2024 checklist helps care providers and HR teams review employee records for UK social care compliance. Validate right to work, DBS checks, contracts and job descriptions, induction and probation evidence, training and eLearning completion, appraisals and supervision, payroll forms, and policy acknowledgments. Use it to standardize audits, document findings, and maintain readiness for inspections and regulatory requirements.
by Lisa Harman, from the Community
Downloads: 10+
Get

Self Audit: Staff Training Files Checklist

This self-audit checklist helps teams review staff training files for compliance and quality. It covers reviewing previous audits and actions, the secure storage and accessibility of training files, and clear identification of staff files, including airline-specific organization where relevant. It guides checks on file structure by airline or company, proper ordering of modules, and inclusion of required checklists. It verifies assessment details, signatures, dates, accuracy, and filing against requirements, and flags any discrepancies with digital records. The checklist also prompts for observations, areas for improvement, and a sign-off section for accountability.

by Bevan Johnson, from the Community

30+

Get

Template

Maidenhead Office Compliance Audit Checklist

Assess your homecare office against CQC and UKHCA standards with this comprehensive Maidenhead Office Audit. The template covers policies and certificates, incident and complaints logs, business continuity, meeting records, and office safety. Review staff files for right to work, DBS, training and supervision, and vehicle documents. Check customer files for support plans, risk assessments, medication records (MAR), consent, reviews, and accurate details across PASS, StaffPlan, and Highrise.

by Jo McCluskey, from the Community

10+

Get

Template

General Staff Incident Report Template

Use this incident report template to document workplace accidents, incidents, near misses, and equipment damage involving staff. Capture employee and employment details, date and time, hours at work, accident type, treatment, and nature of injury. Record location, how the event happened, training status, vehicles or significant hazards involved, and hazard register references. Assess severity, determine fitness for duties, note support needs and transport assistance, and create a corrective action plan with assigned responsibilities. Includes completion sign offs for worker, health and safety manager, management, and treating doctor. Suitable as a starting point and should be adapted to your policies and regulations.

by Elie OUDAM, from the Community

Get

Template

Staff File Internal Audit 2024 Checklist

This Staff File Internal Audit 2024 checklist helps care providers and HR teams review employee records for UK social care compliance. Validate right to work, DBS checks, contracts and job descriptions, induction and probation evidence, training and eLearning completion, appraisals and supervision, payroll forms, and policy acknowledgments. Use it to standardize audits, document findings, and maintain readiness for inspections and regulatory requirements.

by Lisa Harman, from the Community

10+

Get

Staff Files Audit Checklist

About author

You might also like

Self Audit: Staff Training Files Checklist

Maidenhead Office Compliance Audit Checklist

General Staff Incident Report Template

Staff File Internal Audit 2024 Checklist

You might also like

Self Audit: Staff Training Files Checklist

Maidenhead Office Compliance Audit Checklist

General Staff Incident Report Template

Staff File Internal Audit 2024 Checklist