Template

Generic Equipment Maintenance Report

by Tyler Surette, from the Community

Use this generic report template to document equipment maintenance and service work. Capture customer and work order details, unit and engine information, oil usage, tasks completed, hours worked, and completion sign-off. Standardize reporting across teams and maintain accurate records for audits and handovers. Adapt the sections to your operation and industry needs.

With SafetyCulture you can

Digitize team workflows

Turn your workflows into digital templates or checklists so your team can conduct inspections efficiently and access them from any device.

Reduce manual errors

Help your team complete tasks more accurately with digital templates that minimize errors from manual processes.

Create and share inspection reports

Generate inspection reports and share them with your team and stakeholders to keep everyone informed.

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Generic Site Inspection Report Form
This generic site inspection report template helps teams document site information, personnel present, identified issues, observations, corrective actions, and inspector sign-off. Use it to standardize construction site audits, track issues with photos, and maintain compliance and safety records. Customize the form to suit your project and jurisdiction.
by Lee Wheatley, from the Community
Downloads: 10+
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Pump Report Template
Use this pump report template to document customer and job information, equipment model and serial numbers, engine hours, and technician assessments during strip and assess. Capture clear findings and standardize maintenance and repair reporting across teams and sites.
by Louise Coombes, from the Community
Downloads: 0
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Template
Work Order Audit Checklist
This work order audit checklist helps maintenance and facility teams verify safety and work quality across internal staff and vendors. It covers EHS controls, PPE, LOTO procedures, housekeeping, tools and equipment condition, and work area safety. Operational checks include customer notifications, scheduling, clarity of instructions, task completion, equipment condition and leaks, follow-up work orders in the CMMS, time and cost accuracy, equipment references, purchase order validation, and service report documentation. Capture contractor and manager sign-offs to ensure traceability and compliance across your maintenance operations.
by Russell Rodgers, from the Community
Downloads: 20+
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Template
PCW Maintenance Generic RAMS
This PCW Maintenance Generic RAMS template helps maintenance teams plan safe work by combining a risk assessment with a method statement. Capture site details, people affected, and a structured hazard register with controls, likelihood, consequences, and risk rating. Reference a risk matrix and the hierarchy of controls. Outline training requirements, tools and equipment, PPE, first aid, and emergency procedures. Record welfare, environmental, and waste management needs, and note any permit to work requirements. Define steps before, during, and after the job, then document completion notes and signatures.
by Mauricio Silva, from the Community
Downloads: 0
Get

Generic Site Inspection Report Form

This generic site inspection report template helps teams document site information, personnel present, identified issues, observations, corrective actions, and inspector sign-off. Use it to standardize construction site audits, track issues with photos, and maintain compliance and safety records. Customize the form to suit your project and jurisdiction.

by Lee Wheatley, from the Community

10+

Get

Template

Pump Report Template

Use this pump report template to document customer and job information, equipment model and serial numbers, engine hours, and technician assessments during strip and assess. Capture clear findings and standardize maintenance and repair reporting across teams and sites.

by Louise Coombes, from the Community

Get

Template

Work Order Audit Checklist

This work order audit checklist helps maintenance and facility teams verify safety and work quality across internal staff and vendors. It covers EHS controls, PPE, LOTO procedures, housekeeping, tools and equipment condition, and work area safety. Operational checks include customer notifications, scheduling, clarity of instructions, task completion, equipment condition and leaks, follow-up work orders in the CMMS, time and cost accuracy, equipment references, purchase order validation, and service report documentation. Capture contractor and manager sign-offs to ensure traceability and compliance across your maintenance operations.

by Russell Rodgers, from the Community

20+

Get

Template

PCW Maintenance Generic RAMS

This PCW Maintenance Generic RAMS template helps maintenance teams plan safe work by combining a risk assessment with a method statement. Capture site details, people affected, and a structured hazard register with controls, likelihood, consequences, and risk rating. Reference a risk matrix and the hierarchy of controls. Outline training requirements, tools and equipment, PPE, first aid, and emergency procedures. Record welfare, environmental, and waste management needs, and note any permit to work requirements. Define steps before, during, and after the job, then document completion notes and signatures.

by Mauricio Silva, from the Community

Get

Generic Equipment Maintenance Report

With SafetyCulture you can

Digitize team workflows

Reduce manual errors

Create and share inspection reports

About author

You might also like

Generic Site Inspection Report Form

Pump Report Template

Work Order Audit Checklist

PCW Maintenance Generic RAMS

You might also like

Generic Site Inspection Report Form

Pump Report Template

Work Order Audit Checklist

PCW Maintenance Generic RAMS