Template

Cash Office and Payroll Checklist

by Jayson O'Shea, from the Community

This cash office and payroll checklist helps retail stores standardize critical back office tasks. It covers safe inspections and controls, limits for cash collections, handling of cards and envelopes, and secure key management. It guides bank summaries, weekly costing reviews, and documenting any variance greater than five cents. It includes schedule adjustments, daily time card actions, required comments, and sign off steps for cashiers and duty managers before entries in Kronos. It also prompts reviews of associate hours, time off in lieu balances, paid in and out reports, and general follow up actions, with clear accountability to store leadership.

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With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

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This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Store Controls Audit - Finance
This Store Controls Audit – Finance checklist helps retail teams assess and document key finance controls in-store. Review cash handling and safe balances against the Cash Management System, verify Store Manager sign-offs on weekly finalisation and cash performance reports, and ensure notes and variances are within guidelines with actions recorded. Confirm daily scratch card counts and reconciliations, retention and review of paid outs, current user access to cash systems, and compliance with till float thresholds. Include Tesco Bank MoneyGram send/receive/refund reconciliations and training completion. Use this audit to reduce cash loss and strengthen compliance.
by John Wright, from the Community
Downloads: 10+
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Template
Finance Audit Checklist for Retail Sites
This finance audit checklist is designed for retail and convenience sites to standardize cash and inventory controls. It covers daily safe float counts, cash unders and overs tracking, Lotto and system reconciliation, and use of cash monitoring trackers. On-site checks include securing cash, till prompts, float verification, full till and pod counts, and G4S cash bag handling. Inventory controls span rolling stock checks, weekly high-value counts for tobacco, off licence, spirits, and scratch cards, variance investigations, and waste review. The checklist also audits paid outs, NMOP and drive-off documentation, and ATM procedures, with space for regional manager comments and sign-off.
by Matt garrett, from the Community
Downloads: 0
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Template
DM Cash Audit Checklist
This DM Cash Audit checklist helps district and store managers assess cash handling controls across registers and the safe. Review expected cash in each drawer and the compusafe, confirm safe logs and dual verification, and ensure single custody. Validate cashier procedures such as ID checks for higher-value credit card transactions, counterfeit bill checks, regular cash drops, and coupon handling. Verify gift card sales, usage, and balance checks. Confirm management approvals for discounts and voids, and review documentation for over or short variances. Assess reconciliation steps, deposits to POS or back-office systems, and completeness of paperwork including cashier recon sheets and daily reports. Use this template to standardize audits, strengthen internal controls, and reduce cash loss.
by Jose Llanos, from the Community
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Template
Cash Count Audit Template
This cash count audit template helps teams verify cash handling and strengthen internal controls. It covers procedure manuals, fixed asset lists, and periodic inventory checks; receipt practices including prenumbered receipts and proper completion; segregation of duties for cash collection and bank deposits; daily cash drawer balancing and second-party verification; disbursement controls with prenumbered and voided checks; monthly bank reconciliations by someone independent; and accurate daily transaction entry and report matching. Cash-on-hand sections guide counting currency and non-cash payments, reconciling totals with reports, and documenting sign-off. Ideal for retail and hospitality operations, as well as offices needing robust cash controls.
by Habtamu Gselassie, from the Community
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Cash Office and Payroll Checklist

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Store Controls Audit - Finance

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