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Conference Room System Certification Checklist

by Adrian Tobar, from the Community

10+

Certify conference rooms with a thorough AV checklist covering displays, video walls, projectors and screens; wall, table and floor connections; racks and ceiling boxes; room schedulers; sound bars, speakers, cameras and microphones. Verify user interfaces and control systems, podiums and mobile carts. Validate VTC/BYOD setup, digital signage, sound masking/BGM, local mic reinforcement, ATC and room control. Includes photos, labeling, cable management, SPL tests, test calls and pass/fail documentation.

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Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

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This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

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Conference Room AV System Certification
This comprehensive checklist guides certification of conference room AV systems. It covers displays, video walls, projectors and screens, wall/table/floor connections, racks and ceiling boxes, room schedulers, sound bars, cameras, microphones, speakers, podiums, and mobile carts. Functional testing spans VTC/BYOD, presentation-only, digital signage, ATC, sound masking/BGM, local reinforcement, and miscellaneous AV I/O. Control and room automation checks include interfaces, sensors, and occupancy/partition logic. The template emphasizes cable labeling and dressing, installation quality, photo documentation, SPL measurements, and end-to-end test calls to confirm reliable audio, video, and content sharing.
by Melissa Milford, from the Community
Downloads: 10+
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Template
Immedia Conference Room System Certification 2.1
Use this comprehensive AV checklist to certify conference rooms to Immedia standards. It covers installation and verification of displays, video walls, projectors, wall, table and floor connections, racks, ceiling boxes, room schedulers, sound bars, speakers, cameras, microphones, podiums and mobile carts. Includes functional testing for VTC and BYOD, presentation, digital signage, sound masking, audio reinforcement and room control. Confirm cable dressing and labeling, device security, calibration, cleanliness, and documentation with photos. Ideal for AV installers, technicians and project managers to ensure quality and readiness.
by Melissa Milford, from the Community
Downloads: 10+
Get
Template
Immedia System Certification: Conference Rooms 2.2
This checklist guides technicians through certifying conference room audiovisual systems to Immedia standards. It covers installation and quality checks for displays and video walls, projectors and screens, wall, table, and floor connections, racks and ceiling boxes, room schedulers, sound bars, speakers, cameras, microphones, podiums, and mobile carts. Functional tests include VTC and BYOD calls, digital signage, SIP/VOIP dialing, audio SPL measurements, and control interface validation. It also includes room control, administration tasks, photo documentation, and pass/fail outcomes.
by Melissa Milford, from the Community
Downloads: 20+
Get
Template
Immedia AV System Certification Checklist
A comprehensive AV system certification template for conference rooms. Validate displays and video walls, projectors and screens, wall, table, and floor connections, rack build quality, ceiling boxes, room schedulers, sound bars, speakers, cameras, and microphones. Includes checks for labeling, cable dressing, ventilation, power, calibration, and cleanliness, plus podiums and mobile carts. Capture photos, document issues, and record pass or fail status to ensure rooms meet Immedia and manufacturer standards before handover.
by Melissa Milford, from the Community
Downloads: 10+
Get

Conference Room AV System Certification

This comprehensive checklist guides certification of conference room AV systems. It covers displays, video walls, projectors and screens, wall/table/floor connections, racks and ceiling boxes, room schedulers, sound bars, cameras, microphones, speakers, podiums, and mobile carts. Functional testing spans VTC/BYOD, presentation-only, digital signage, ATC, sound masking/BGM, local reinforcement, and miscellaneous AV I/O. Control and room automation checks include interfaces, sensors, and occupancy/partition logic. The template emphasizes cable labeling and dressing, installation quality, photo documentation, SPL measurements, and end-to-end test calls to confirm reliable audio, video, and content sharing.

by Melissa Milford, from the Community

10+

Get

Template

Immedia Conference Room System Certification 2.1

Use this comprehensive AV checklist to certify conference rooms to Immedia standards. It covers installation and verification of displays, video walls, projectors, wall, table and floor connections, racks, ceiling boxes, room schedulers, sound bars, speakers, cameras, microphones, podiums and mobile carts. Includes functional testing for VTC and BYOD, presentation, digital signage, sound masking, audio reinforcement and room control. Confirm cable dressing and labeling, device security, calibration, cleanliness, and documentation with photos. Ideal for AV installers, technicians and project managers to ensure quality and readiness.

by Melissa Milford, from the Community

10+

Get

Template

Immedia System Certification: Conference Rooms 2.2

This checklist guides technicians through certifying conference room audiovisual systems to Immedia standards. It covers installation and quality checks for displays and video walls, projectors and screens, wall, table, and floor connections, racks and ceiling boxes, room schedulers, sound bars, speakers, cameras, microphones, podiums, and mobile carts. Functional tests include VTC and BYOD calls, digital signage, SIP/VOIP dialing, audio SPL measurements, and control interface validation. It also includes room control, administration tasks, photo documentation, and pass/fail outcomes.

by Melissa Milford, from the Community

20+

Get

Template

Immedia AV System Certification Checklist

A comprehensive AV system certification template for conference rooms. Validate displays and video walls, projectors and screens, wall, table, and floor connections, rack build quality, ceiling boxes, room schedulers, sound bars, speakers, cameras, and microphones. Includes checks for labeling, cable dressing, ventilation, power, calibration, and cleanliness, plus podiums and mobile carts. Capture photos, document issues, and record pass or fail status to ensure rooms meet Immedia and manufacturer standards before handover.

by Melissa Milford, from the Community

10+

Get

Conference Room System Certification Checklist

About author

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Conference Room AV System Certification

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Immedia AV System Certification Checklist

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Conference Room AV System Certification

Immedia Conference Room System Certification 2.1

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Immedia AV System Certification Checklist