Template

Uniform and PPE Issue Form

by Vladislav Petrov, from the Community

10+

This Uniform and PPE Issue Form helps hospitality teams document and manage the distribution of company uniforms and personal protective equipment across housekeeping, security, maintenance, and guest services. It includes fields to record issuer and date, lists of standard uniform and PPE items, and employee and manager signatures acknowledging receipt and correct use. The guide outlines uniform specifications, grooming standards, and responsibilities for care, replacement, and returns. It also provides practical instructions for laundering, drying, ironing, and dry cleaning, ensuring uniforms remain clean, presentable, and compliant with brand and safety standards.

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About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Uniform Issue Form for Hospitality Teams
Use this Uniform Issue Form to manage distribution and returns of staff uniforms across security, housekeeping, maintenance, and guest services. Record employee details, role, items issued, sizes, quantities, dates, and approvals. Support consistent appearance with guidance on uniform care, fit, grooming, and replacements, helping hospitality teams stay compliant and guest-ready.
by Vladislav Petrov, from the Community
Downloads: 10+
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Template
Uniform Issue Form v3
Use this Uniform Issue Form v3 to record and manage staff uniform allocation across security, housekeeping, maintenance, and guest services. Capture employee details, department, sizes, items issued, quantities, dates, and costs, with acknowledgment of policy. Track returns and exchanges, note condition on issue and return, and maintain compliance with appearance and care standards. Includes guidance on uniform specifications, grooming, care, and maintenance to keep presentation consistent and professional.
by Vladislav Petrov, from the Community
Downloads: 10+
Get
Template
Uniform Issue Form Template
This Uniform Issue Form helps hospitality teams record and track staff uniform allocation, sizes, quantities, returns, and care requirements. Ideal for security, housekeeping, maintenance, and guest services, it standardizes issuance, supports compliance with appearance standards, and simplifies replacements. Include employee details, items issued, sizes, dates, and signatures to maintain accurate, auditable uniform records.
by Vladislav Petrov, from the Community
Downloads: 20+
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Template
Uniform/PPE Issue Form
This comprehensive Uniform and PPE Issue Form template helps organizations efficiently manage and track the distribution of uniforms and personal protective equipment to staff members. The form includes essential fields for staff identification, issue date, authorizing personnel, detailed item descriptions with quantities, and required signatures from both staff and management. This standardized documentation system ensures proper equipment allocation, maintains accountability, and supports compliance requirements. The template is particularly useful for businesses and organizations that need to maintain accurate records of uniform and safety equipment distribution while creating a clear chain of responsibility through proper authorization processes.
by Thomas Docherty, from the Community
Downloads: 60+
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Uniform and PPE Issue Form

With SafetyCulture you can

Digitize team workflows

Reduce manual errors

Create and share inspection reports

About author

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