Template

Hotel Security Incident Report Template

by Maj. Jeffrey Grant Badge # 59, from the Community

This hotel security incident report template is designed for DoubleTree Hotel operations to consistently document incidents affecting guests, staff, property, and vehicles. Capture the incident type (assault, injury, theft, vandalism, fire, etc.), exact location (lobby, room, parking lot, restaurant, and more), and time reported or discovered. Record police involvement, case numbers, weather, photographs, and detailed complainant and witness information. Log property and vehicle details, damages, and provide a clear narrative for internal records and potential litigation, ensuring compliance and risk management.

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Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Security Incident Report Template DoubleTree Hotel
This Security Special Services incident report template is designed for hotel environments such as DoubleTree. It guides guards to capture incident nature, exact location, date and time, involved parties, complainant and witness details, evidence and photos, weather, police response and case numbers, property or vehicle information, damages, and a clear narrative. Includes sign off for accuracy and internal distribution to management. Intended for internal records and potential litigation.
by Maj. Jeffrey Grant Badge # 59, from the Community
Downloads: 10+
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Template
Security Incident Report Template
This Security Incident Report template helps teams document incidents quickly and consistently. Capture the date and time, incident type and location, a detailed narrative, and evidence found. Record people involved with contact details, track police attendance and actions, document injuries and first aid provided, and note any property damage with photos. Add immediate causes, corrective actions, and responsibilities to drive follow-up. The form includes space for the reporting officer’s signature, phone number, and security licence number. Ideal for security teams, facilities managers, and property management across sites such as offices, retail, hospitality, and events to improve response, compliance, and record keeping.
by Cole Baird, from the Community
Downloads: 0
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Template
Shores Incident Report Form
Use this Shores incident report template to record hotel incidents including accidents or injuries, personal property loss, vehicle or hotel damage, and theft. The form guides staff to capture claimant information, room number, contact details, witness statements, photos, and a detailed description of the event. It includes options for classifying the situation and instructions to forward the completed report to relevant managers. Ideal for standardizing hotel incident documentation and supporting internal review.
by Harden Perry III, from the Community
Downloads: 20+
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Template
Injury, Accident and Incident Report Template
This incident report template helps retail centers and facilities teams document injuries, near misses, security events, property damage, and environmental incidents in one structured form. Capture personal details, incident type, environmental and lighting conditions, witness statements, injury descriptions, first aid provided, and emergency services involvement including police, ambulance, or fire brigade. Record equipment or machinery involved, CCTV references, and corrective actions with responsible persons. Designed for security, housekeeping, guest services, maintenance, and management to ensure consistent reporting and support investigations and prevention.
by Vladislav Petrov, from the Community
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Hotel Security Incident Report Template

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