Template

PPE Issue and Inspection Record Template (v2)

by Vladislav Petrov, from the Community

This PPE Issue and Inspection Record v2 helps hospitality teams track PPE issued to employees and verify its condition on a regular schedule. Log items such as gloves, masks, eye protection, footwear, high vis vests, hard hats, harnesses, and tactical vests, including standards, dates, and sign-offs. Capture employee and manager acknowledgments, record training provided, and note replacements or corrective actions. Use the checklist to support compliance, worker safety, and consistent housekeeping, security, maintenance, and guest services operations.

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
PPE Issue and Inspection Record v3
Use this PPE Issue and Inspection Record to document what protective equipment is issued to employees and verify quarterly inspections. Track items such as gloves, eye protection, footwear, high visibility vests, hard hats, harnesses and more, with employee and manager signatures. Ideal for security, housekeeping, maintenance and guest services teams to ensure workers are trained, equipment is in working order and replacements are requested when needed.
by Vladislav Petrov, from the Community
Downloads: 10+
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Template
PPE Issue and Inspection Record v2
Record PPE issuance and quarterly inspections across security, housekeeping, maintenance, and guest services. Includes a list of common PPE such as gloves, hearing protection, masks, eye protection, boots, high-visibility vests, hard hats, and safety harnesses. Captures signatures for employees and managers, plus guidance on responsibility, correct use and training, and when to request replacements. Use this template to standardize compliance tracking, demonstrate due diligence, and keep equipment in safe working order.
by Vladislav Petrov, from the Community
Downloads: 0
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Template
PPE Issued to Employees Record Template
This PPE issued to employees template helps organizations document the personal protective equipment provided to each worker and confirm they understand their responsibilities for correct use, care, storage, and reporting defects. Record employee name, date of issue, and all PPE items such as hard hats, safety glasses, respirators, high-visibility clothing, welding protection, gloves, harnesses, and more. Capture acknowledgments of training and compliance to support safety policies and relevant regulations.
by Mark Smith, from the Community
Downloads: 30+
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Template
PPE Issue and Inspection Record
Standardize how your team issues and inspects personal protective equipment across hotel operations. Use this checklist to log what items are provided to each employee, record dates of issue, note training acknowledgment, and capture signatures from staff and supervisors. Track quarterly inspections for gloves, eye and hearing protection, footwear, high visibility clothing, head protection, harnesses, and more. Document condition, pass or fail results, corrective actions, and replacements to maintain compliance and keep staff safe in security, housekeeping, maintenance, and guest service roles.
by Vladislav Petrov, from the Community
Downloads: 20+
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PPE Issue and Inspection Record Template (v2)

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PPE Issued to Employees Record Template