Template

Claytons Maintenance Sign Off

by Mathew Gray, from the Community

10+

This maintenance sign off checklist helps teams document completed work at each room or area during repairs and servicing. Record site details including job number, address, and date, verify whether maintenance has been completed successfully, capture photo evidence, and note reasons and requirements for any incomplete items. Use it to streamline maintenance closeout, provide clear sign off documentation, and keep a consistent record for builders, contractors, and facilities teams.

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

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This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Claytons Maintenance Sign Off V.1
A structured maintenance documentation system designed to track and verify maintenance activities across multiple rooms or areas. The template includes sections for site details, job numbers, and address information, followed by a systematic room-by-room inspection process. Each room assessment requires photo documentation, completion status verification, and detailed notes on any outstanding issues or requirements. The system emphasizes visual documentation through photos of both delivered maintenance and completed work, ensuring transparency and accountability in maintenance operations. This template is part of SafetyCulture's Public Library, created to assist organizations in standardizing their maintenance documentation processes while maintaining professional compliance standards.
by Mathew Gray, from the Community
Downloads: 50+
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Template
Repairs Work Sheet
Use this Repairs Work Sheet template to document on site repair visits with clear, consistent records. Capture site name and customer address, visit date, location, unit reference and job number, along with travel and on site durations. Log works conducted and completed, parts used with part numbers and photos, and any further recommendations. Record completion status, whether the lift has been left in service, if a return visit or additional technicians are required, and parts needed. Include engineer and customer names for sign off. Ideal for facilities and service contractors managing building and lift maintenance.
by Scott Stevens, from the Community
Downloads: 0
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Template
Maintenance Work Sheet Template
Use this Maintenance Work Sheet template to document maintenance jobs from start to finish. Capture client or site details, job number, preparer, and date. Record job details and a description of works completed, note whether the job is fully completed, and list any further work required. Log time in and time out, obtain a customer signature, and attach completion photos. Track other costs, materials, and equipment with receipt photos, and add notes or additional photos as needed. This template helps standardize maintenance workflows, improve record keeping, and support accurate reporting for facility and field service teams.
by Dean Costantin, from the Community
Downloads: 10+
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Template
Evidence of Work Completed Audit Template
Use this TFSNZ Evidence of Work Completed audit template to record proof that a task or project has been finished. Capture customer or project lead, job number, date, preparer, work location, comments, and attach clear photos covering all areas completed. Ideal for ICT and field service teams to support handover, quality assurance, and client sign off. This checklist helps standardize documentation across jobs and provides a reliable record for compliance, billing, and warranty purposes.
by Rowan Hill, from the Community
Downloads: 20+
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Claytons Maintenance Sign Off V.1

A structured maintenance documentation system designed to track and verify maintenance activities across multiple rooms or areas. The template includes sections for site details, job numbers, and address information, followed by a systematic room-by-room inspection process. Each room assessment requires photo documentation, completion status verification, and detailed notes on any outstanding issues or requirements. The system emphasizes visual documentation through photos of both delivered maintenance and completed work, ensuring transparency and accountability in maintenance operations. This template is part of SafetyCulture's Public Library, created to assist organizations in standardizing their maintenance documentation processes while maintaining professional compliance standards.

by Mathew Gray, from the Community

50+

Get

Template

Repairs Work Sheet

Use this Repairs Work Sheet template to document on site repair visits with clear, consistent records. Capture site name and customer address, visit date, location, unit reference and job number, along with travel and on site durations. Log works conducted and completed, parts used with part numbers and photos, and any further recommendations. Record completion status, whether the lift has been left in service, if a return visit or additional technicians are required, and parts needed. Include engineer and customer names for sign off. Ideal for facilities and service contractors managing building and lift maintenance.

by Scott Stevens, from the Community

Get

Template

Maintenance Work Sheet Template

Use this Maintenance Work Sheet template to document maintenance jobs from start to finish. Capture client or site details, job number, preparer, and date. Record job details and a description of works completed, note whether the job is fully completed, and list any further work required. Log time in and time out, obtain a customer signature, and attach completion photos. Track other costs, materials, and equipment with receipt photos, and add notes or additional photos as needed. This template helps standardize maintenance workflows, improve record keeping, and support accurate reporting for facility and field service teams.

by Dean Costantin, from the Community

10+

Get

Template

Evidence of Work Completed Audit Template

Use this TFSNZ Evidence of Work Completed audit template to record proof that a task or project has been finished. Capture customer or project lead, job number, date, preparer, work location, comments, and attach clear photos covering all areas completed. Ideal for ICT and field service teams to support handover, quality assurance, and client sign off. This checklist helps standardize documentation across jobs and provides a reliable record for compliance, billing, and warranty purposes.

by Rowan Hill, from the Community

20+

Get

Claytons Maintenance Sign Off

About author

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Claytons Maintenance Sign Off V.1

Repairs Work Sheet

Maintenance Work Sheet Template

Evidence of Work Completed Audit Template

You might also like

Claytons Maintenance Sign Off V.1

Repairs Work Sheet

Maintenance Work Sheet Template

Evidence of Work Completed Audit Template