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Free Shipping Log Templates

Simplify shipments operations and streamline shipping recordkeeping with digital shipping log templates

Shipping Log Template

  • Eliminate paperwork with digital checklists
  • Generate reports from completed checklists
  • Free to use for up to 10 users
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This shipping log template can be used by distribution managers to prepare and maintain shipment records and coordinate with employees in various sites and vessels. Use the shipping log template to log multiple shipments and do the following:

  1. Specify the shipping log number, order number/s, and tracking number/s.
  2. Record the date/s of shipping and the date/s when shipment was received.
  3. Document who or where each shipment came from and the recipient’s name.
  4. Select from five default choices (In Transit, In Location, Near Recipient, Received, Cancelled) when tracking the shipment status.
  5. Add the type of vessel, location, or area after selecting the In Transit, In Location, or Near Recipient status, respectively.
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Shipping Log Template
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Published 5 May 2025
Article bySafetyCulture Content Team
|2 min read

What is a Shipping Log Template?

A shipping log template is a tool that employees in logistics use to record shipments and document shipping information. It allows them to track the status of customer orders as they are shipped via air, sea, or land transport. Shipping log templates can be used for freight, cargo, consignment, and other types of packages.

Why Use a Shipping Log Template

Shipping logs are essential records for monitoring the movement of goods. They ensure that goods are shipped on time, prevent the risk of supply chain disruption, and can provide a paper trail in the event of a dispute. By using a shipping log template, you can not only track your shipments, but also help you save time and money and keep your records up-to-date, and troubleshoot any shipping issues. A shipping log template can also help you prepare for audits and stay compliant with shipping regulations.

What to Include in a Shipping Log Template

There are many ways to create and maintain a shipping log template. Before anything else, think about the specific information you want to track when creating your shipping log.

After deciding the purpose of your shipping log, decide what type of information you want to track. This will help you customize your shipping log template to fit your needs. Then, get familiar with the template and enter your information. Finally, make sure to keep your shipping log up-to-date so you always have the most recent information at your fingertips.

Some details a shipping log template can be used to track are:

  • Date of the shipment
  • Carrier used
  • Package tracking number
  • Package weight
  • Shipping address

Formats

There are a variety of shipping log templates available, depending on the shipper’s needs.

One common format of shipping log templates is an Excel spreadsheet, as it can be easily customized to track the specifics of a shipment. Another type of template is a PDF form. This type of template is good for shipping items that do not need to be tracked on a specific schedule.

There are also shipping log templates available in digital formats that can be exported to Excel and PDF files, and these can be found in modern digital checklists and auditing apps. These kinds of software allow users to track their shipments and create reports directly from the software.

Document Shipping Logs with SafetyCulture

SafetyCulture is a platform that allows you to seamlessly track all your shipping documents. In addition to inspections, you can access a wide range of templates, conduct inspections, and generate professional reports with ease. Additionally:

  • Customize effortlessly: Tailor templates with specific needs by incorporating custom logic into digital checklists
  • Empower your team: Invite your team members to utilize and explore the platform, enabling them to experience its capabilities
  • Never miss an audit: Schedule inspections that notify all relevant personnel to ensure that no check-ins are overlooked
  • Keep everyone informed: Generate comprehensive reports that are easily shareable with leaders, team members, and other relevant stakeholders

Featured Shipping Log Templates

Inspection template
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Shipping Manifest Template

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A shipping manifest template is a document used by vessel operators to list the cargo being carried on a vessel. It typically includes the quantity, weight, and type of goods being transported as well as information on the consignor (the entity shipping the cargo) and the consignee (the entity to whom the cargo is shipped). This shipping or transport manifest template can be used for cargo and freight as a trucking manifest, road manifest, air manifest, or ocean manifest.

Inspection template
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Packing Slip Template

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Also known as a shipping or packing list template, a packing slip template is a list of all the items included in an order. It typically includes item specifications such as order quantity, ship quantity, weight, and item number or SKU (Stock Keeping Unit). Aside from product details, a packing slip template will also contain the recipient’s name, address, and phone number.

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SafetyCulture Content Team
Article by

SafetyCulture Content Team

SafetyCulture Content Team
The SafetyCulture content team is dedicated to providing high-quality, easy-to-understand information to help readers understand complex topics and improve workplace safety and quality. Our team of writers have extensive experience at producing articles for different fields such as safety, quality, health, and compliance.

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