Published 31 Jan 2023
What is Fraud Risk Assessment?
Fraud Risk Assessment is a step-by-step process usually carried out by risk managers to proactively identify and minimize business vulnerability to fraud. Fraud risk assessments help prevent fraud that can take place in the form of corruption, asset misappropriation, and theft of intellectual property, among others.
A fraud risk assessment template is used to evaluate the organization’s vulnerability to any threat or fraud risk. This general fraud risk assessment template contains 38 essential questions which are designed to test the effectiveness of their fraud prevention measures and help risk managers:
- inspect if there is ongoing anti-fraud training provided to all employees;
- check if fraud reporting mechanisms are in place and if open-door policies are implemented to help employees speak freely about pressures and other fraud risk factors; and
- provide recommendations and complete the assessment by affixing an electronic signature.
In this article
- Why is Fraud Risk Assessment Important?
- Components of Fraud Risk Assessment
- What is a Fraud Risk?
- What are the Types of Fraud Risk?
- How to Conduct a Fraud Risk Assessment
- Fraud Risk Assessment Tool
- Featured Fraud Risk Assessment Templates
Why is Fraud Risk Assessment Important?
The Association of Certified Fraud Examiners reported that small businesses lose twice as much due to fraud compared to big businesses. This is mainly because small businesses have a more trusting environment and less internal controls to mitigate fraud risk. Conducting fraud risk assessments is important because it can help:
- Improve communication within teams;
- Identify which business processes are most vulnerable to fraud;
- Find out which individuals may expose the organization to fraud risks;
- Examine existing internal controls; and
- Develop plans and techniques to mitigate fraud risks.
Components of Fraud Risk Assessment
Fraud risk assessments help the organization to identify risks and analyze weaknesses to mitigate business vulnerability to fraud. It is performed using any format that fits the organization for ease of use, understanding, and evaluation. The following components of fraud risk assessment would help risk managers to point out improvement needs.
- Description of fraud risk;
- Existing anti-fraud controls;
- Likelihood of fraud occurrence and significance to the organization;
- Assessment of effectiveness of controls:
- Corrective actions to be implemented; and
- Monitoring activities.
What is a Fraud Risk?
A fraud risk, also often associated with fraud risk factors, is any source of potential fraudulent activity in the business. For example, if an organization heavily depends on a few key people who rarely practice the principle of checks and balances, then the risk of ongoing fraud like false invoicing can be high. Here are some examples of common fraud risk factors based on the fraud triangle:
- Opportunity: inadequate internal controls, poor security measures, and lax senior management
- Pressure, Incentive, or Motivation: personal problems, financial gain, and mental instability
- Rationalization: justification of criminal acts such as “I’ll pay it back.” and “I won’t get caught.”
What are the Types of Fraud Risk?
These are the three basic types of fraud that businesses risk suffering from in any industry:
The least costly but found to be the most common type of fraud, asset misappropriation makes up 90% of all fraud cases. Some examples of asset misappropriation include:
- the use of company assets for nonwork-related activities
- untrue reimbursement claims
- payroll schemes
- tampering of checks
- stealing cash before it is accounted for
Corruption is a type of fraud that involves an employee using their power for their own benefit, to the detriment of their employer or the organization they are working for. Some examples of corruption are:
- contract manipulation
Financial Statement Fraud
Financial statement fraud is the least common type of fraud but it is the most costly and most damaging compared to the other two. This involves the manipulation or misstating of the company’s financial statements with the aim to benefit certain individuals. Some activities considered as financial statement fraud are the following:
- inflating the value of company earnings and/or assets
- understating liabilities
How to Conduct a Fraud Risk Assessment
Here are some tips for conducting an effective fraud risk assessment:
- Build a team – create a team who will plan and set the goals for conducting the risk assessment
- Identify – know what fraud risks your business may be exposed to
- Assess – what will be the risk’s impact on the business? What needs to be done? What’s the cost of in/action?
- Communicate – disseminate a report of your findings along with the fraud policy to the whole organization and other parties concerned
- Implement – take action to address the fraud and put in place updated controls to mitigate fraud risks
- Monitor – continuously monitor your organization through regular random audits, improve processes to control fraud risks, and communicate your findings
Although fraud is an offense that can be committed by anyone in an organization, it appears that frauds are more likely to be committed by males (69%) and individuals in accounting, operations, sales, executive level, customer service, or purchasing. While more than half of fraud cases are done by first-time offenders, company losses due to fraud tend to increase the longer the fraudster stays with the company.
Here are some behavioral red flags that fraud offenders have been found to exhibit:
- Close association with vendors/customers
- Unwilling to share duties
- Living above one’s means
- Showing a wheeler-dealer attitude
Knowing who likely commits fraud or learning about the fraud red flags is not enough to determine the risk of fraud. It is best to learn more about fraud risk assessment to properly conduct this method of determining fraud risk and coming up with ways to mitigate fraud.
Fraud Risk Analysis is essentially the same as a fraud risk assessment in that their common goal is to detect fraud risk areas in businesses. While a fraud risk assessment focuses mainly on determining the likelihood and significance of potential fraudulent schemes, a fraud risk analysis emphasizes on understanding why these fraud threats exist, what factors contribute to possible fraud, and how they affect the organization.
Fraud Risk Assessment Tool
Paper-based fraud risk assessment templates are tedious and time-consuming for inspectors to complete. Data needs to be collected from multiple sources, sorted, and manually analyzed in order to determine the correct plan of action.
SafetyCulture (formerly iAuditor) can help conduct effective fraud risk assessments. Upgrade your assessment workflows by incorporating digital auditing into your process. Develop better reporting mechanisms and receive real-time results of anti-fraud controls. Observe how your business is reducing fraud risks using an online dashboard.
Get started by downloading these pre-built fraud risk assessment templates. All templates are 100% customizable—no programming skills required—so you can fit them to your business needs.
Featured Fraud Risk Assessment Templates
A fraud risk assessment checklist is used to monitor the effectiveness of anti-fraud processes controls in place, and if the culture of honesty and ethics are being practiced by employees. The end goal of performing this assessment is to create a positive workplace environment free from fraudulent acts or any form of misconduct.
A fraud risk analysis template is laser-focused on evaluating factors that may put the business into a high risk of fraud. This template is divided into 2 parts: (1) assessment of risks from misstatements arising from fraudulent financial reporting and (2) misappropriation of assets. The first part tackles threats to financial stability or profitability by economic, industry, or entity operating conditions, and excessive pressure from management to meet the requirements of third parties. The second part highlights the assessment of any adverse relationships between the entity and employees with access to cash or other assets susceptible to theft that may motivate those employees to misappropriate those assets.