- Free Version: Available for teams of up to 10
- Pricing: Premium plan $24/seat/month (with free 30-day trial period)
- Platforms supported: Available as a mobile app (iOS and Android) or a web-based software
Why Use SafetyCulture?
In a state of emergency, getting and deploying an ambulance as quickly as possible could mean the difference between a close call and a full recovery. That’s why having a reliable fleet management software, like SafetyCulture, is essential for those in the field of Emergency Medical Services (EMS). With this platform, you can track your fleet’s location and estimated time of arrival, schedule maintenance based on distance traveled, monitor fuel levels, and check for any damages in one platform across multiple locations and vehicles, ensuring smooth and efficient transit.
Features:
- Monitor, track, and find the best routes for your ambulance fleet with Internet of Things (IoT) insights and fleet telematics.
- Select, allocate, and dispatch different ambulance types based on the level of medical care needed.
- Access or send important information, inspections, and logs to your teams right when they need it with digital checklists, forms, QR codes, and NFC tags.
- Manage and train paramedics, Emergency Medical Technicians (EMTs), and ambulance drivers on the best fire and fleet safety protocols.
- Ensure all medical supplies and equipment in ambulances are fully stocked and in working condition.
Why Use Emergent?
While it’s designed primarily for fire and rescue, Emergent still provides live monitoring of emergency ambulances and fire trucks. Track vehicle maintenance, mileage, and even hazardous locations—ensuring your fleet is always ready for action.
Features:
- Real-time telemetry
- Daily crew and vehicle checks
- Digital maintenance reports
- Free Version: No
- Pricing: Contact vendor for pricing
- Platforms supported: Available as a mobile app (iOS only) or a web-based software
Why Use AllRide?
AllRide is your all-in-one AI-powered solution for fleet management. Whether you need to manage taxis, rentals, ambulances, buses, shuttles, deliveries, or logistics, AllRide has a specialized platform to streamline operations.
Features:
- On-demand driver training modules
- Smart trip booking
- Efficient route planning solutions
- Free Version: No
- Pricing: Custom pricing (with a free 7-day trial period)
- Platforms supported: Available as a mobile app (iOS and Android) or a web-based software
Why Use ACETECH?
ACETECH is a cloud-based fleet management software designed specifically for the EMS industry. It provides both software and all-in-one in-vehicle hardware for paramedics. With ACETECH’s eco solutions, managing your fleet becomes seamless and efficient.
Features:
- Vehicle maintenance
- In-vehicle touchscreen controls
- Energy management with ECO-Solutions
- Free Version: No
- Pricing: Contact vendor for pricing
- Platforms supported: Available as a web-based software
Why Use Traumasoft?
Traumasoft brings everything an EMS operation needs into one platform. Manage fleet operations, schedule staff, and access Electronic Patient Care Reporting (ePCR) from anywhere.
Features:
- Offers Computer-Aided Dispatch (CAD) and Global Positioning System (GPS) on vehicles
- Certification tracking
- Vehicle and equipment preventive maintenance
- Free Version: No
- Pricing: Contact vendor for pricing
- Platforms supported: Available as a mobile app (iOS and Android) or a web-based software
Why Use Fleetio?
Fleetio’s fleet management software keeps everything centralized and digital. Track fleet data, fuel payments, maintenance parts, and more—all in one place. Save time on inspections and cut maintenance costs with a streamlined solution.
Features:
- Preventive maintenance
- Inspections
- Fleet maintenance shop network
- Free Version: No
- Pricing: The Essential tier starts at $4/vehicle/month, billed annually (with a free 14-day trial period)
- Platforms supported: Available as a mobile app (iOS and Android) or a web-based software
Why Use ESO?
Take care of your assets the same way you care for your patients with ESO. This EMS fleet management software helps you track vehicle locations, maintenance, and schedules. Plus, you can integrate ESO checklists to ensure every asset is ready and in place.
Features:
- Logistics management
- Inventory and supplies tracking
- Personnel management
- Free Version: No
- Pricing: Contact vendor for pricing
- Platforms supported: Available as a mobile app (iOS and Android) or a web-based software
Why Use AngelTrack?
Cut costs, reduce downtime, and boost operational efficiency with AngelTrack. From detailed tracking to managing maintenance expenses, AngelTrack ensures your EMS team or fire safety team stays ready and on the move.
Features:
- Incident tracking and reporting
- Maintenance and fuel logs
- Apparatus tracking system
- Free Version: No
- Pricing: The bronze package starts at $660/month
- Platforms supported: Available as a mobile app (iOS and Android) or a web-based software
What is Ambulance Fleet Management Software?
Ambulance fleet management software is a digital solution specifically designed for EMS when managing and controlling their fleet of ambulances. It’s an all-in-one tool for managing ambulance maintenance, dispatching emergency calls, fuel consumption, fastest routes, and more. This type of fleet management software also keeps track of real-time data and logs, which can then be stored and sometimes downloaded for free. This is a great way to streamline safety processes especially when there is an emergency.
Benefits
Working in EMS, you need every tool available to streamline operations and enhance safety. Here are the key advantages of using an ambulance fleet management solution:
- Increase Ambulance Longevity: Never miss an ambulance maintenance or performance check—fleet managers can now inspect daily, weekly, and monthly. Know when to replace your tires, brake pads, or other vehicle components based on mileage, as well as emergency medical equipment.
- Reduce Costs: With IoT sensors, digital billing audits, and GPS optimizing routes, fleet managers can identify inefficiencies, reduce expenses, and prevent unexpected equipment failures before they happen.
- Reduce Downtime: The power of QR codes helps cut down on time spent contacting team members and keeping everyone aligned—no more dealing with paper forms or worrying about lost documents.
- Real-Time Notifications: Keep your drivers, staff, nurses, and paramedics informed at the push of a button. Instantly update your team on vehicle maintenance needs, route changes, driver behavior, and more—ensuring smooth, efficient operations.
Key Features
There are some features that are necessary for a fleet management software to be effective, especially for the EMS industry when maximum efficiency is needed. Some of which are the following:
- Driver Management
- Vehicle Maintenance
- IoT Sensors and Integration with Other Systems
- GPS and CAD
- Mobile Accessibility
- Emergency Medical Equipment Inspection
- Digital Documentation
How to Choose the Right Ambulance Fleet Management Software
Here’s a detailed breakdown of ambulance fleet management softwares, including free versions, pricing, and mobile app availability—helping you find the best fit for your needs.
| Ambulance Fleet Management Software | Free Version | Paid Plan | Mobile App |
| SafetyCulture | Yes | $24/seat/month* | Yes |
| Emergent | None | Contact vendor for pricing | Yes** |
| AllRide | None | Custom pricing | Yes |
| ACETECH | None | Contact vendor for pricing | None |
| Traumasoft | None | Contact vendor for pricing | Yes |
| Fleetio | None | $4/vehicle/month* | Yes |
| ESO | None | Contact vendor for pricing | None |
| AngelTrack | None | $660/month | Yes |
* billed annually
** iOS only
Raf Villamor