Published 2 Aug 2022
What is a Legionella Risk Assessment?
A Legionella risk assessment is a tool used by landlords, employers, and property managers to identify Legionella-related risk factors in a property, workplace, or facility and to control the risks of Legionnaires’ disease, a pneumonia-like illness caused by Legionella. Legionella risk assessment is a legal requirement for landlords and employers.
This simple free Legionella Risk Assessment Template can be used by the Legionella-responsible person to assess the premises of a property. This template has been built according to the UK Residential Landlords Association (RLA) Legionnaires Disease Risk Assessment & Guidelines. Use this template to record cold and hot water temperatures, check if maintained properly, and evaluate if air conditioning and water systems are clean and disinfected. Maximize iAuditor’s features by:
- Capturing photos of risks present in the workplace.
- Annotate photos to emphasize underlying factors and report risks to safety managers and officials.
- Use Sensors by SafetyCulture for automatic temperature readings.
- Generate reports while on-site for better reporting process.
- Regularly review risk assessment data gathered over time and easily take action when anything changes in your system.
This article features the following:
- where is a legionella risk assessment mandatory;
- why use legionella risk assessment templates;
- what a legionella risk assessment template should contain;
- how do I do a legionella risk assessment;
- what makes a facility more exposed to legionnaires’ disease and how to control risks associated with legionella in building water systems;
- FAQs about legionella risk assessments; and
- temperature sensors for 24/7 remote monitoring and real-time alerts to the right people when something goes wrong.
Not all countries require Legionella risk assessment forms or testing. However, it is strongly encouraged by health professionals from different countries, as it can help stop the spread of Legionnaires’ disease. In the US, although there is no federal law requiring property managers and landlords to conduct risk assessments or testing of any sort for Legionella, many authorities have argued that it should be to help promote safer drinking water and protect public health. Officials in some states have taken to conducting their own efforts to help manage Legionella through state-specific laws, particularly for cooling towers, water systems, healthcare facilities, and other related buildings.
However, there are some countries that require legionella testing and risk assessments. These include the following:
- The Netherlands;
- Germany, but only for large facilities that regularly heat drinking water, have an internal water storage capacity of more than 400 liters, and have a pipeline volume of at least three liters;
- Australia; and
To help save time, others opt to use templates instead for their Legionella risk assessments. Property managers or competent individuals responsible for the control of Legionella bacteria should ensure a safe and disease-free workplace or residential accommodation for occupants. Legionella risk assessment templates aim to guide assessors to perform thorough inspections of water systems and prevent the growth of Legionella bacteria which can cause serious harm or fatality from Legionnaires’ disease.
There are many ways to create a Do-It-Yourself (DIY) legionella risk assessment form, though most forms have the following common items:
- List of water-related hardware installed such as showers, sink faucets, and the like
- Data on water temperature and water cooling and heating systems
- Disinfection steps
- Description of the pipework in place
- People most at risk for contracting Legionnaires
Landlords, employers, and property managers can use the following steps as a guide in performing a Legionella risk assessment and in managing Legionella risks:
Step 1: Determine Overall Risk
The first step in carrying out a Legionella risk assessment is to determine if there is risk. Check if any of the top 3 Legionella-related risk factors are present. Also check for other Legionella-related risk factors such as:
- Water is being stored or re-circulated as part of the water system
- Sources of nutrients for Legionella, such as rust, sludge, scale, organic matter, and biofilms, are present
- Water droplets are being produced or can be produced
- Water droplets can be dispersed over a wide area (e.g., showers and aerosols from cooling towers)
- Any employee, resident, or visitor is more susceptible to Legionella infection due to age or illness, such as a weakened immune system
- If the person who is more susceptible to Legionella infection could be exposed to any contaminated water droplets
If there is currently no risk, determine if there is a possibility that a risk will occur. If there is no reasonably foreseeable risk, according to the HSE, the Legionella risk assessment is complete.
If there is risk, determine the risk level. If the risk level is low and risk is being properly managed to comply with the law, according to the HSE, the Legionella risk assessment is complete. Indications that the Legionella risk level is low (based on examples given by the HSE):
- Use of hot and cold water systems
- Use of small, domestic-type systems
- Regular water usage and turnover
- No stored water tanks
Step 2: Test for Legionella if Needed
To test for Legionella, the HSE recommends doing the following:
- Use the BS 7592 standard for water sampling
- Neutralize biocide if used and where possible
- Submit water sample to a UKAS-accredited laboratory that takes part in a water microbiology proficiency testing scheme
- Ensure that the UKAS-accredited laboratory applies the minimum theoretical mathematical detection limit of <= 100 legionella bacteria per liter of sample for culture-based methods
Aside from cases where control measures do not seem to be effective, Legionella testing is typically only carried out for cooling tower systems, though it is also recommended for other open systems such as evaporative condensers and spa pools. Although in recent years, it has also been encouraged for establishments in which water is constantly heated and cooled repeatedly, and then distributed for human use or consumption. Additionally, the HSE states that these systems should be tested for Legionella at least quarterly. However, take note that UK law does not require a Legionella test certificate, nor does the HSE recognize it.
Step 3: Fulfill Other Duties
Under the UK Notification of Cooling Towers and Evaporative Condensers Regulations 1992 (NCTEC), the local authority must be notified in writing if there is a cooling tower or evaporative condenser on site and details about where it is located should be included. The local authority must also be notified when such devices are no longer in use.
Under the UK Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR), cases of Legionellosis (Legionnaires’ disease) in employees who have worked on cooling towers or on hot and cold water systems that are likely to be contaminated with Legionella must be reported.
For properties that are left vacant, water should not be allowed to stagnate within the water system and outlets on hot and cold water systems should be used at least once a week.
In Michigan, Flint’s water crisis spawned one of the largest outbreaks of Legionnaires’ disease in U.S. history. Here are the most common factors that make a facility more susceptible to Legionella bacteria and how landlords, employers, and property managers can effectively control them:
Redundant Piping or Dead Legs
Dead legs are improperly removed or rarely used outlet pipes without regular water flow, and such redundancy in pipeline systems lead to stagnant water, a primary breeding ground for Legionella. For example, if a sink has been removed and the piping that once led to it has been capped off, this creates an area for water to stagnate. Easily manage redundant pipework by surveying the hot and cold water system and updating its full schematic diagram, including the water flow, water treatment program, and a written scheme for controlling Legionella.
Infected Cold Water Storage Tanks
Another condition for legionella to rapidly multiply is the lack of residual disinfectants like chlorine in cold water storage tanks. Routine cleaning and disinfection of cooling towers and the hot and cold water system should take place at least once in every six months. The procedure should cover the initial concentration of oxidizing biocide in use for the pre- and post-cleaning disinfection stages, contact time for each stage, and methods for carrying out the cleaning, including the removal of packing.
Lukewarm Water Temperature
The temperature of hot and cold tap water should remain 50 degrees Celsius (122°F) or above and 20 degrees Celsius (68°F) or below, respectively, while the water temperature inside the boiler should be kept at or above 60 degrees Celsius (140°F). Legionella exponentially grows in warm water temperatures, ranging from 25-42 degrees Celsius (77°-108°F). Proactively guard the premises against Legionnaires’ disease by installing temperature sensors.
Property managers can effectively prevent Legionellosis in their premises by regularly maintaining the condition, cleanliness, and correct temperature of hot and cold water systems. Turn your paper Legionella risk assessment forms into digital templates and record your significant findings with the convenience of using iAuditor, the world’s most powerful mobile risk assessment app.
- Capture photo evidence of hazards detected such as untidy cooling towers, damaged water storage tanks, and unmaintained water temperatures.
- Auto-save Legionella risk assessment data and secure unlimited reports in iAuditor’s cloud-based storage anytime, anywhere.
- 24/7 remote monitoring and triggered alerts to the right people when the temperature goes out of a safe range with Sensors by SafetyCulture.
- Export your checklists and completed inspection Legionella risk assessments as Word and PDF files for local storage or printing.
FAQs about Legionella Risk Assessments
According to the Health and Safety Executive (HSE), anyone with the necessary skills, knowledge, and experience to manage health and safety can do a Legionella risk assessment.
Most landlords, employers, and property managers can do a Legionella risk assessment on their own. But if they are not comfortable with doing it on their own or if they are unable to do the Legionella risk assessment, they can appoint someone else to do it on their behalf.
Though the HSE has not given a specific timeframe for how often Legionella risk assessments need to be done, based on the Approved Code of Practice for Legionnaires’ disease (ACOP L8), records of significant findings must be kept for the period that they are current and at least 2 years after the Legionella risk assessment. Therefore, it is recommended that Legionella risk assessments are reviewed and, should there be changes that could affect the risk, be done at least every 2 years.
According to ACOP L8, a Legionella risk assessment should be reviewed when there is reason to believe that it is no longer valid. Examples of when a Legionella risk assessment should be reviewed (taken from HSE guidance for ACOP L8):
- There are changes to the water system or its use
- There are changes to the use of the building in which the water system is installed
- New information about risks or control measures has become available
- Checks have indicated that control measures are no longer effective
- There are changes to key personnel
- A case of Legionnaires’ disease has been associated with the water system
Yes, Legionella can be found in houses or residential buildings. Although most laws on Legionella are focused on businesses, Legionella can be found in any establishment that has natural water and/or hot and cold water systems. This includes private homes. However, private homes are considered to be at low risk of Legionella, as their water systems are often less complex than businesses’. The water systems of private houses are also used more frequently, allowing for water to continuously flow and not be stagnant.
Legionella testing and Legionella risk assessments are not required for households. However, If a homeowner wants, they can still have their houses examined for the bacteria similar to how businesses do so. Alternatively, homeowners can also DIY their own legionella risk assessments, but would still have to consult a professional for further assistance.
Free Legionella Risk Assessment Templates
This printable legionnaires risk assessment template is according to the Health and Safety Executive (HSE) Control of Legionella Bacteria in Water Systems for auditing cooling towers. Use this template to efficiently inspect an unlimited number of cooling towers and evaluate a site’s water treatment program and written scheme for controlling the risk from exposure to legionella bacteria. The landlord or any competent legionella-responsible person can easily customize this template according to the design and construction, operation and maintenance, monitoring, and cleaning and disinfection of their cooling tower systems.
This legionella risk assessment form is based on the Centers for Disease Control and Prevention (CDC) Legionella Environmental Assessment Form used to gain a thorough understanding of a facility’s water systems and assist facility management with minimizing the risk of legionellosis. This smart form automatically shows you required questions according to previous answers such as “Does occupancy vary throughout the year?” and if YES is answered, the next question would be for selecting the season(s) with the lowest occupancy.
A health and safety risk assessment template is used to help businesses identify on site hazards before things go wrong. Site managers and safety officers can use this template to identify potential and existing hazards, evaluate each hazard’s risk level, and provide preventive control measures. Monitor and review planned control measures and advise if further measures are required. Lastly, provide overall recommendations to avoid and manage risk hazards. Capture photos of commonly ignored hazards and assign actions to notify your managers of immediate risks.
This HSE Legionella risk assessment template deals with compliance under the HSE Approved Code of Practice (ACOP) L8 - “Legionnaires’ disease: The control of legionella bacteria in water systems” and the supporting guidance document HSG574. Landlords, employers, and property managers can use this HSE Legionella risk assessment template to do the following:
- Identify Legionella-related risk factors
- Record water temperatures
- Inspect cold and hot water systems
- Monitor the usage of water outlets
- Affix their digital signature for validation
Landlords can use this Legionella risk assessment checklist to control the risks of Legionnaires’ disease and also comply with UK Health and Safety Law. This Legionella risk assessment checklist for landlords is comprehensive and can be used to do the following:
- Attach/input schematics (including schematic diagram)
- List boilers, hot water cylinders, cold water storage tanks, outlets, showers, spa pools
- Check water temperatures of water systems/devices listed
- Verify that tenants have been given information about the control of Legionella before occupying premises
- Ensure that there are procedures in place for void periods (when premises are left vacant)
Made with the unique setting of the facility in mind, this Legionella checklist template is a perfect example of how you can create or customize Legionella checklist templates in iAuditor to fit your business needs. Facility managers can use this Legionella checklist template to inspect the following:
- changing rooms and treatment rooms
- showers, taps, sinks, toilets
- water fountains and water coolers
This Legionella water temperature checks template also gives instructions on how to use it, ensuring that landlords, employers, and property managers are guided and can immediately begin the Legionella water temperature checks. With this template, you can test and record the temperature of the following:
- blended water outlets - showers
- pool hall (poolside and first aid room)
- blended water outlets - taps (separate sections for wetside and dryside)
- wetside cold and hot water outlets - taps (includes staff room and staff change)
- dryside cold and water outlets - taps (includes laundry and cleaners cupboard)
- utility room cold water outlets - taps (plant room, boiler room, chemical room)
Landlords, employers, and property managers can use this generic Legionella risk assessment template to describe and check water storage, unused outlets, and other water systems in the property or workplace, such as sprinklers. Using this generic Legionella risk assessment template, you can do the following:
- Take a photo of the property or workplace and attach it to the template so that the photo shows up in your Legionella report
- Draw a schematic diagram/drawing of the property of workplace
- Check if the hot water supply is stored at the correct temperature
- Check if the hot water supply vessel is large enough to cope with demand
- Inspect the base of the hot water supply vessel for debris (annually)
- Check the water temperature at cold water storage outlets
- Inspect taps and shower heads for scale
- Ensure that there are records for the temperature maintenance of both hot water supply and cold water supply outlets