Published 25 Apr 2024
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2 min read
What is an HR Compliance Checklist?
An HR compliance checklist is a document that aims to help Human Resources (HR) professionals to stay on top of their duties and responsibilities. This checklist can also be used to ensure a business is compliant with different labor laws.
Key Areas Necessary to HR Compliance
HR professionals and personnel are tasked by a business to ensure compliance with company policies, as well as their country and city’s labor laws, safety standards, and more. They are involved in all things human resources as well as employee experience, engagement, and satisfaction, such as creating policies, documenting them, enforcing them, and managing training sessions to ensure employee growth.
Specifically, HR works to ensure compliance with the following:
Addressing discrimination in the workplace, from hiring to employee stay
Interviewing possible talents or hires with utmost respect only
Documenting and recording policies and noncompliance with them
Keeping compliant with different legal regulation changes
Classifying employees according to their jobs properly
Providing proper support to employees of all tenure and job descriptions
Facilitating seamless employee onboarding and offboarding
Protecting employee rights
Training employees and upskilling them regularly
What Should be in an HR Compliance Checklist?
To create your HR compliance checklist, it is important first to be aware of the necessary policies, laws, and standards you must comply with. These will be the basis for knowing what needs to be complied with.
After, identify the gaps that need to be addressed by these and how they can be enforced or better done so. You can then create new policies or enforce methods based on this, which you must communicate and cascade down to employees and properly train them.
Depending on the business type and industry, each HR team will have different needs to consider. Typically, an HR compliance audit checklist includes sections for the following business and HR needs:
Date of last HR compliance audit
Status update on documentation regarding employee issues, recognitions, evaluation, and terminations
Status update on general documentation practices
Compliance status with company policies
Compliance status with international and specific country, city, or state laws
Number of employees
Payroll status
Total purchases credited to business expense
Number of violations, both minor and major violations
Here is a sample HR compliance audit checklist in use for reference:
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