Quality Policy:

5 Practical Steps for Effective Implementation

A quality policy is an organization's official statement on its commitment to the promotion, maintenance, and improvement of quality. Communicated to all employees and made available to business partners and customers, it is a brief document stating how the organization’s values and goals are aligned with industry standards and compliant with regulations on quality.

Below are 5 steps to ensure that you effectively implement your quality policy within your organization.

Review existing quality policy

1. Review existing quality policy

Review the organization’s quality policy and check if it still aligns with the current company goals and if it is still relevant to operations. Determine if the company will benefit from adhering to the latest standards on quality and gather employee feedback regarding the quality policy statement by conducting surveys. Based on the information gathered, decide if amending or keeping the quality policy would be the best course of action for the organization.

Get employee buy-in

2. Get employee buy-in

Conducting employee surveys regarding the quality policy encourages employee buy-in and engagement in its implementation. Ensure that the quality policy is communicated to and understood by all staff across the organization (as required by international quality standards). Provide refresher trainings to reinforce the proper implementation of the quality policy.

Get employee buy-in
Conduct quality checks

3. Conduct quality checks

Verify adherence to the quality policy by conducting regular inspections or internal audits. Measure performance and watch out for trends that impact quality. Analyze the results of inspections and implement action plans to correct non-compliance.

Provide relevant training

4. Provide relevant training

Watch out for new best practices in the industry or updates to existing quality standards and provide the needed training for staff. The results of quality checks can help formulate training programs that address opportunities for improvement discovered during inspections.

Provide relevant training
Continuously improve quality

5. Continuously improve quality

Opportunities for continuous improvement are discovered not only through internal quality checks but also through customer feedback. It is vital for the organization to address these opportunities for improvement as part of the commitment to quality as stated in the policy. Properly enforcing the quality policy also helps the organization maintain certain industry certifications.

iAuditor, the world’s most powerful quality and safety inspection app and software, is a tool that can help organizations across different industries reinforce commitment to quality by proactively catching non-compliance to quality standards and regulations, implementing corrective actions, measuring quality performance, watching out for trends across multiple sites and teams, automating recordkeeping, and helping prepare for certifications.

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Check out iAuditor's ready-to-use quality checklists below:

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Use this Good Manufacturing Practice (GMP) Compliance Checklist to evaluate your company's adherence to manufacturing protocols such as quality control procedures. Perform facility walkthroughs of all relevant systems.

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Quality Control Procedures - ISO 9001

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Conduct a gap analysis to determine up to what extent your company is already meeting ISO 9001 requirements and where the emphasis of your implementation efforts should be. Assess the context of your organization, quality control procedures, etc.

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Quality Control Procedures - 5S Manufacturing

5S Manufacturing

Identify the unnecessary items stored in the manufacturing site and ensure machines, equipment, and tools are kept clean and in working order. Improve business productivity through workplace cleanliness and efficiency using this 5S checklist.

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Quality Control Procedures - Layered Process Audit

Layered Process Audit

Site supervisors and operations managers perform scheduled LPAs on the production floor and assess the conformance of staff to quality control procedures. Determine conformance with a reference image of the ideal scenario for a specific question.

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Quality Control Procedures - Incoming Inspection

Incoming Inspection

Validate the quality of purchased raw materials based on set acceptance criteria. This incoming inspection checklist has been designed to make it easier for quality inspectors to specify required actions based on the identification tagging system.

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Quality Control Procedures - Check Sheet

Check Sheet

Classify product defects according to type, location, or cause and indicate how often they occur. Quality control inspectors can easily identify the product to be inspected, take/attach photos with annotations of defects, and sign off with a digital siganture.

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Quality Control Procedures - GMP Compliance

GMP Compliance

Use this Good Manufacturing Practice (GMP) Compliance Checklist to evaluate your company's adherence to manufacturing protocols such as quality control procedures. Perform facility walkthroughs of all relevant systems.

Learn more
Quality Control Procedures - ISO 9001

ISO 9001 Gap Analysis

Conduct a gap analysis to determine up to what extent your company is already meeting ISO 9001 requirements and where the emphasis of your implementation efforts should be. Assess the context of your organization, quality control procedures, etc.

Learn more
Quality Control Procedures - 5S Manufacturing

5S Manufacturing

Identify the unnecessary items stored in the manufacturing site and ensure machines, equipment, and tools are kept clean and in working order. Improve business productivity through workplace cleanliness and efficiency using this 5S checklist.

Learn more
Quality Control Procedures - Layered Process Audit

Layered Process Audit

Site supervisors and operations managers perform scheduled LPAs on the production floor and assess the conformance of staff to quality control procedures. Determine conformance with a reference image of the ideal scenario for a specific question.

Learn more
Quality Control Procedures - Incoming Inspection

Incoming Inspection

Validate the quality of purchased raw materials based on set acceptance criteria. This incoming inspection checklist has been designed to make it easier for quality inspectors to specify required actions based on the identification tagging system.

Learn more
Quality Control Procedures - Check Sheet

Check Sheet

Classify product defects according to type, location, or cause and indicate how often they occur. Quality control inspectors can easily identify the product to be inspected, take/attach photos with annotations of defects, and sign off with a digital siganture.

Learn more
Quality Control Procedures - GMP Compliance

GMP Compliance

A GMP Compliance Checklist is used to evaluate a manufacturing company’s compliance with manufacturing protocols such as quality control procedures. Perform manufacturing observations of all 8 relevant systems.

Learn more
Quality Control Procedures - ISO 9001

ISO 9001 Gap Analysis

Conduct a gap analysis to determine up to what extent your company is already meeting ISO 9001 requirements and where the emphasis of your implementation efforts should be. Assess the context of your organization, quality control procedures, etc.

Learn more
Quality Control Procedures - 5S Manufacturing

5S Manufacturing

Identify the unnecessary items stored in the manufacturing site and ensure machines, equipment, and tools are kept clean and in working order. Improve quality control procedures through workplace cleanliness and efficiency using this 5S checklist.

Learn more
Quality Control Procedures - Layered Process Audit

Layered Process Audit

Site supervisors and operations managers perform scheduled LPAs on the production floor and assess the conformance of staff to standard procedures. Determine conformance with a reference image of the ideal scenario for a specific question.

Learn more
Quality Control Procedures - Incoming Inspection

Incoming Inspection

Validate the quality of purchased raw materials based on set acceptance criteria. This incoming inspection checklist has been designed to make it easier for quality inspectors to specify required actions based on the identification tagging system.

Learn more
Quality Control Procedures - Check Sheet

Check Sheet

Classify product defects according to type, location, or cause and indicate how often they occur. Quality control inspectors can easily identify the product to be inspected, take/attach photos with annotations of defects, and sign off with a digital siganture.

Learn more

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