Convert paper audits to digital forms
Despite the fact that paper audits no longer make sense for most businesses, many are still waiting to make the switch to paperless. Professionals in the office today spend 20% to 30% of their day filing, searching and retrieving documents, but only 5%-15% of that time reading the actual documents. The ability to create digital forms and conduct audits and inspections is made easy by technology.
Save implementation, filing and rework time with digital forms
The process of getting paper audits into multiple hands for review and completion takes a lot of time. Staff at different locations may be using outdated audits, which makes standardization across your company nearly impossible. If you have a business with multiple project sites and offices, the only way to efficiently get that paper form in the hands of your workers is to scan, fax, or manually get it to them. Imagine if you could update an audit with new standards, and with the click of a button, have that same audit in the hands of field workers. Instant visibility into your business is one step away with digital forms and a mobile inspection software system.
Some of the top causes of rework can be solved through digital forms as well, which enhance communication between the office and the field. Rework happens on projects thanks to factors like: unclear instructions to workers, poor document control, last minute changes, lack of safety and quality assurance/quality control, and overall poor communication. Cumbersome paper forms can lead to outdated information and miscommunications between the office and the field.
According to a study conducted by Metricstream, time spent on auditing tasks decreased by:
60% in audit planning
30% in audit execution
40% in audit reviews
65% in analysis and reporting