Set requirements
Select the documents you need and assign them to contractors. Choose the credentials and training workers must complete.
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Contractor Management
Prequalify and onboard in just 3 steps
Contractors complete tasks
Contractors upload the required paperwork. Workers scan a QR code to complete inductions on their phone.
Track and approve
Review and approve submissions. Track what’s done, what’s missing, and who’s site-ready — all in one app.
Always audit-ready
Everything in one place:
Company and worker credentials, insurance, training records, and inspection results all live in a single profile.
Spot compliance risks at a glance:
Quick filters show missing, expired, or pending documents so you can act fast and stay compliant.
Clear audit trail:
Every inspection, action and non-conformance is automatically linked to the right contractor company.
Contractor compliance, simplified
Prequalification
Request company documents or supply forms for contractors to fill in. Contractors are prompted to upload, you review and approve.
Onboarding
Set required credentials, training, and site-specific inductions. Track progress live so nothing slips through the cracks.
Compliance management
Track insurance and licenses in one place, with filters that flag lapses before they happen — so you’re never exposed during a live job.
Contractor company register
Keep a centralized, searchable record of every contractor company, linking documents, workers and activity.
Contractor self service
Contractors keep their records up to date with automatic reminders to renew, so you cut the admin load.
Built for mobile
Contractors complete inductions and upload credentials in the same app they use on site —cutting app switching and delays.
Roles and permissions
Set who can view, upload, and manage contractor information, and assign key contacts to keep it current.
Cut the admin, prequalify faster
Request information with ease:
Pick from existing document types, create new ones on the spot or upload your own forms for contractors to complete.
Delegate without losing control:
Assign a key contact at each company to upload and maintain documents. They’re automatically notified while you stay in control.
Faster, smoother approvals:
Streamline reviews with checks that catch issues early. Reject incomplete submissions with a quick note for fast resubmission.
Training
Site safe every time
Always ready:
Configurable onboarding ensures no contractor starts without the right licences, training, or inductions.
Live tracking: Track progress live and see at a glance what’s complete or missing.
On-the-go compliance:
Contractors sign up with a QR code, complete inductions, and update records on their phone, keeping the job moving.
Inspections
Do more in one platform
Single source of truth:
Manage contractors in the same platform as your safety and operations tools. Cut out extra systems and save hours of manual work.
Digitize any audit and process in a few clicks:
Contractors face incident rates 3–4 times higher than employees. Digitize permits-to-work, job hazard analysis, and lockout tagouts to reduce risk and keep them safe on-site.
Why you should choose SafetyCulture
Built for growing teams
Simple to use and quick to roll out. It’s part of the platform your teams already know.
Lower total cost
Skip long implementations and pricey add-ons. Get value fast, without the complexity.
Clear visibility
Track compliance across sites, spot gaps early, and act with confidence.
