This article will discuss:
- the different types of quality assurance audits;
- benefits of having an quality assurance audit;
- digital tool to help simplify QA audit processes; and
- free and ready-to-use quality assurance audit checklists and templates.
There are three main types of quality assurance audits:
Process Quality Assurance Audit
Examines processes, including the resources used and defined requirements within those processes, like weights, times and measurements. It also examines work instructions, flow charts and worker training.
Product Quality Assurance Audit
Examines products or services to determine if they meet quality requirements.
System Quality Assurance Audit
Examines the quality management system to ensure it meets requirements, such as internal company policies, regulatory requirements or commitments made in a customer contract.
If any of these audits are done by an employee or manager, it’s known as an internal QA audit. Internal QA audits are ongoing, internal evaluations of the internal audit activity, coupled with periodic self-assessments and/or reviews. This will establish a benchmark of the internal audit activity that can be used to establish metrics. Over time, these metrics will indicate improvement in areas of partial conformance or nonconformance with the Standards and successful practices.
All internal audit activities, regardless of industry, sector, or size of audit staff must maintain a Quality Assurance Improvement Program (QAIP) that contains both internal and external assessments.An internal audit activity must obtain an external assessment at least every five years by an independent reviewer or review team to maintain conformance with the Standards.
External assessments, which are often performed by an outside agent,consultant or government representative, enhance value, as they enable the internal audit activity to evaluate conformance with the Standards; internal audit and audit committee charters; the organization’s risk and control assessment; the effective use of resources; and the use of successful practices.
Quality assurance audits, which are part of a Quality Assurance and Improvement Program (QAIP), enables companies to achieve the following:
- Ensures that quality standards set by law are being met and the company can remain open for business — provided it passes the audit
- Allows the customers to benefit from quality in audits in that they can rest assured that the products or services they buy will meet the quality levels the company promises
- Helps assure business partners quality in the products or services sourced to them;
- Improve employee morale across the organization
- Helps the company reduce returns and complaints through satisfied customers, therefore producing more sales in the long run.
Traditionally many businesses used paper checklists to help with product quality audit assurance checks. While paper checklists allow employees to go through a quality audit assurance checklist, often this data is lost and is hard to track over time. Using quality management system software such as iAuditor by SafetyCulture, businesses can convert their existing paper checklists to digital forms, allowing the data to be instantly saved to the cloud. Staff can then also automatically generate reports, and query analytics to identify trends over time.
By performing regular quality checks businesses often see a reduction in cost, and an increase in quality and customer satisfaction. For service-focused businesses, Quality Management Software helps highlights areas that need improvement, and monitor results over time.
- Convert your existing paper checklists and manual processes to digital.
- Streamline your quality management system by creating digital checklists and automated workflows.
- Upload and annotate photos.
- Enhance your quality assurance audit process by allowing staff to upload photos of products. You can also use the drawing tools to highlight defects or areas of interest.
- Improve visibility across your organization.
- No more waiting for reports to be typed up and emailed at the end of the day. As soon as an inspection is completed all the data is synced to the cloud allowing you to access reports in real-time.
Featured Quality Assurance Audit Checklists
Software Quality Assurance Audit Checklist
Software quality engineers can use this internal QA checklist to ensure that the software in development passes standards set by the organization or regulating bodies. Assess the software’s performance, efficiency, and usability, and check for bugs, deficiencies, and security issues.
Cafe Quality Assurance Audit Checklist
The Quality Assurance Standards Audit (QASA) is used to measure and drive continuous improvement on the execution of food safety and cleanliness standards across retail stores. The QASA recognition program recognizes stores that demonstrate an exceptional level of adherence to quality assurance standards.
Call Center Quality Assurance Audit Checklist
Use this General Call Center Quality Assurance Form to help evaluate calls and observe if representatives followed standard call protocols. This will help check if call representatives understand customer concern and offer the most appropriate solution. The form also covers the end call behavior of call representatives. Conclude the evaluation by providing observation and recommendation on how representatives can improve the quality of service. Use iAuditor to generate and capture data report and compare trends of failed responses through Analytics. You can also limit the editing permissions of your iAuditor users to make sure the QA templates are standard across the board.