OSHA 300 Form

Streamline injury recordkeeping requirements using digital OSHA 300 forms

Published November 18th, 2020

What is OSHA Form 300?

OSHA Form 300 is a tool used by companies with more than 10 employees to keep a record of serious work-related injuries and illnesses. OSHA 300 forms are accomplished in compliance with Occupational Safety and Health Administration (OSHA) recordkeeping requirements.

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This article will briefly cover the following:

What is the Purpose of OSHA Form 300?

OSHA Form 300 is intended as a collection of detailed injury records to help employers, workers, and OSHA itself regularly evaluate the safety of a workplace, carefully understand key hazards, and proactively prevent incidents from recurring. According to our Global Safety Industry Survey, success as safety professionals is primarily measured by these lagging indicators. Learn more: Are safety professionals preparing for incidents to happen instead of preventing them?

What is the Difference between OSHA 300 Forms?

One of the most frequently asked questions about OSHA Form 300 is its difference among the various types of required forms. There are three key OSHA forms that must be completed in the event of a recordable injury or illness:

  • OSHA Form 301: also called the Injury and Illness Incident Report, the comprehensive report recording full details of the incident immediately after it occurred
  • OSHA 300 Log: the log of work-related injuries and illnesses that is used to classify the extent and severity of each case (e.g. injury, skin disorder, respiratory condition, poisoning, hearing loss, or all other illnesses) and includes estimated time away from work
  • OSHA 300A: the annual summary report detailing the number of cases, injuries, and total days spent away from work which must be certified by a company executive as correct and complete

When Should You Fill Out OSHA 300 Reports?

OSHA requires all work-related injuries and illnesses to be recorded in OSHA 300 forms within 7 calendar days of an employer learning about the incident. OSHA Form 300 should be filled out by employers, and OSHA defines an employer as “a person engaged in a business affecting commerce who has employees”.

How Long Should You Keep OSHA 300 Reports?

All incident injury reports need to be made available to employees and all records must be maintained at the worksite for at least 5 years. OSHA 300 forms should be consistently updated, including newly discovered recordable injuries or illnesses.

OSHA Form 300 Recordkeeping with iAuditor

Paper-based injury reporting and recordkeeping is prone to error, time-consuming, and does not readily provide actionable insights. OSHA injury recordkeeping can be especially difficult to manage for workplaces with many employees and multiple sites. An OSHA reporting software can help streamline your OSHA recordkeeping and help you analyze trends to prevent injuries from recurring and minimize time spent away from work. With iAuditor by SafetyCulture, you can:

  • Create OSHA Form 300 on your mobile device and instantly save them online.
  • Securely store OSHA 300 forms in the cloud and can be easily shared with employees or OSHA. View sample report of OSHA 300 PDF here.
  • Go beyond recordkeeping using online analytics tools which allow you to analyze injury and illness data for KPI reporting purposes and prioritization of preventive measures.

We have converted the OSHA 301, OSHA 300, and OSHA 300A forms into iAuditor digital templates which you can download for free and start using today.

This article will briefly cover the following:

What is the Purpose of OSHA Form 300?

OSHA Form 300 is intended as a collection of detailed injury records to help employers, workers, and OSHA itself regularly evaluate the safety of a workplace, carefully understand key hazards, and proactively prevent incidents from recurring. According to our Global Safety Industry Survey, success as safety professionals is primarily measured by these lagging indicators. Learn more: Are safety professionals preparing for incidents to happen instead of preventing them?

What is the Difference between OSHA 300 Forms?

One of the most frequently asked questions about OSHA Form 300 is its difference among the various types of required forms. There are three key OSHA forms that must be completed in the event of a recordable injury or illness:

  • OSHA Form 301: also called the Injury and Illness Incident Report, the comprehensive report recording full details of the incident immediately after it occurred
  • OSHA 300 Log: the log of work-related injuries and illnesses that is used to classify the extent and severity of each case (e.g. injury, skin disorder, respiratory condition, poisoning, hearing loss, or all other illnesses) and includes estimated time away from work
  • OSHA 300A: the annual summary report detailing the number of cases, injuries, and total days spent away from work which must be certified by a company executive as correct and complete

When Should You Fill Out OSHA 300 Reports?

OSHA requires all work-related injuries and illnesses to be recorded in OSHA 300 forms within 7 calendar days of an employer learning about the incident. OSHA Form 300 should be filled out by employers, and OSHA defines an employer as “a person engaged in a business affecting commerce who has employees”.

How Long Should You Keep OSHA 300 Reports?

All incident injury reports need to be made available to employees and all records must be maintained at the worksite for at least 5 years. OSHA 300 forms should be consistently updated, including newly discovered recordable injuries or illnesses.

OSHA Form 300 Recordkeeping with iAuditor

Paper-based injury reporting and recordkeeping is prone to error, time-consuming, and does not readily provide actionable insights. OSHA injury recordkeeping can be especially difficult to manage for workplaces with many employees and multiple sites. An OSHA reporting software can help streamline your OSHA recordkeeping and help you analyze trends to prevent injuries from recurring and minimize time spent away from work. With iAuditor by SafetyCulture, you can:

  • Create OSHA Form 300 on your mobile device and instantly save them online.
  • Securely store OSHA 300 forms in the cloud and can be easily shared with employees or OSHA. View sample report of OSHA 300 PDF here.
  • Go beyond recordkeeping using online analytics tools which allow you to analyze injury and illness data for KPI reporting purposes and prioritization of preventive measures.

We have converted the OSHA 301, OSHA 300, and OSHA 300A forms into iAuditor digital templates which you can download for free and start using today.

Author

Carlo Sheen Escano

SafetyCulture staff writer

Carlo Sheen Escano is a contributing writer for SafetyCulture based in Makati City, Philippines. Sheen has experience in digital marketing and has been writing for SafetyCulture since 2018. His articles mainly discuss risks in the workplace and well-known safety and quality processes used to mitigate them. Furthermore, Sheen is passionate about providing insights to global customers on how technology can help them to do the best work of their lives.

Author

Carlo Sheen Escano

SafetyCulture staff writer

Carlo Sheen Escano is a contributing writer for SafetyCulture based in Makati City, Philippines. Sheen has experience in digital marketing and has been writing for SafetyCulture since 2018. His articles mainly discuss risks in the workplace and well-known safety and quality processes used to mitigate them. Furthermore, Sheen is passionate about providing insights to global customers on how technology can help them to do the best work of their lives.