OSHA 300 Form

Streamline injury recordkeeping requirements using digital OSHA 300 forms

Published 23 Jul 2021

What is OSHA Form 300?

OSHA Form 300 is a tool used by companies with more than 10 employees to keep a record of serious work-related injuries and illnesses. OSHA 300 forms are accomplished in compliance with Occupational Safety and Health Administration (OSHA) recordkeeping requirements.

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OSHA Form 301

This OSHA form 301 injuries and illnesses incident report is one of the first forms you must fill out when a recordable work-related injury or illness occurs. This OSHA form 301 template was converted using iAuditor to guide offices in performing the following:

Capture general information about the employee and details of the attending physician or healthcare professional.
Gather detailed information about the case, including what exactly occurred, what the employee was doing prior to the incident, the type of injury or illness, and information about the surrounding environment.
Take photo evidence and capture electronic signatures.

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This article will briefly cover the following:

The Purpose of OSHA Form 300
OSHA Form 301 vs OSHA 300 Log vs OSHA 300A
OSHA Form 300 Completion Requirement
OSHA Form 300 Recordkeeping Requirement
How to Streamline OSHA Form 300 Recordkeeping
Free OSHA 300 forms you can download, customize, and use

What is the Purpose of OSHA Form 300?

OSHA Form 300 is intended as a collection of detailed injury records to help employers, workers, and OSHA itself regularly evaluate the safety of a workplace, carefully understand key hazards, and proactively prevent incidents from recurring. According to our Global Safety Industry Survey, success as safety professionals is primarily measured by these lagging indicators. Learn more: Are safety professionals preparing for incidents to happen instead of preventing them?

What is the Difference between OSHA 300 Forms?

One of the most frequently asked questions about OSHA Form 300 is its difference among the various types of required forms. There are three key OSHA forms that must be completed in the event of a recordable injury or illness:

OSHA Form 301: also called the Injury and Illness Incident Report, the comprehensive report recording full details of the incident immediately after it occurred
OSHA 300 Log: the log of work-related injuries and illnesses that is used to classify the extent and severity of each case (e.g. injury, skin disorder, respiratory condition, poisoning, hearing loss, or all other illnesses) and includes estimated time away from work
OSHA 300A: the annual summary report detailing the number of cases, injuries, and total days spent away from work which must be certified by a company executive as correct and complete

When Should You Fill Out OSHA 300 Reports?

OSHA requires all work-related injuries and illnesses to be recorded in OSHA 300 forms within 7 calendar days of an employer learning about the incident. OSHA Form 300 should be filled out by employers, and OSHA defines an employer as “a person engaged in a business affecting commerce who has employees”.

How Long Should You Keep OSHA 300 Reports?

All incident injury reports need to be made available to employees and all records must be maintained at the worksite for at least 5 years. OSHA 300 forms should be consistently updated, including newly discovered recordable injuries or illnesses.

OSHA Form 300 Recordkeeping with iAuditor

Paper-based injury reporting and recordkeeping is prone to error, time-consuming, and does not readily provide actionable insights. OSHA injury recordkeeping can be especially difficult to manage for workplaces with many employees and multiple sites. An OSHA reporting software can help streamline your OSHA recordkeeping and help you analyze trends to prevent injuries from recurring and minimize time spent away from work. With iAuditor by SafetyCulture, you can:

Create OSHA Form 300 on your mobile device and instantly save them online.
Securely store OSHA 300 forms in the cloud and can be easily shared with employees or OSHA. View sample report of OSHA 300 PDF here.
Go beyond recordkeeping using online analytics tools which allow you to analyze injury and illness data for KPI reporting purposes and prioritization of preventive measures.

We have converted the OSHA 301, OSHA 300, and OSHA 300A forms into iAuditor digital templates which you can download for free and start using today.

Featured OSHA Forms

OSHA 300 Log (OSHA 300 Form)

This OSHA 300 log of work-related injuries and illnesses is used to categorize cases according to their extent and severity. It has been converted into an iAuditor digital template based on OSHA’s Form 300. A new audit should be performed for each reportable case. The form includes sections to identify the injured person, describe the case, and classify it according to the type of injury or illness. Enter the relevant category of the injury for tracking purposes (e.g., injury, skin disorder, respiratory condition, poisoning, hearing loss, etc.). Access OSHA 300 Log data from your iAuditor online account and export all captured cases into an excel spreadsheet.

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OSHA Form 300A

This OSHA form 300A summary of work-related injuries and illnesses should be completed as an annual record of total injury cases, their types or categories, and total time lost. Use information gathered as part of the OSHA 300 Log to help you complete this form. This has been converted into an iAuditor digital template for your convenience.

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SafetyCulture staff writer

Carlo Sheen Escano

Carlo Sheen Escano is a contributing writer for SafetyCulture based in Makati City, Philippines. Sheen has experience in digital marketing and has been writing for SafetyCulture since 2018. His articles mainly discuss risks in the workplace and well-known safety and quality processes used to mitigate them. Furthermore, Sheen is passionate about providing insights to global customers on how technology can help them to do the best work of their lives.