Published 5 Apr 2026
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4 min read
What is a Barcode Verification Checklist?
A barcode verification checklist is a quality control tool used to ensure that printed barcodes meet required standards for readability and accuracy. It guides inspectors to check factors like print quality, size, contrast, and proper placement to ensure accurate barcode grading and prevent scanning errors.
Benefits
Having accurate barcodes helps prevent costly issues in inventory, shipping, and point-of-sale operations by making sure barcodes can be reliably scanned throughout the supply chain. As such, a barcode inspection and verification checklist ensures a consistent, repeatable inspection process that minimizes overlooked errors and strengthens overall quality control workflow reliability.
Here are a few other key benefits this checklist can help with:
Quality Assurance: Uphold consistent barcode quality across all batches by ensuring they meet required standards.
Efficiency: Reduce scanning errors and misreads during inventory by catching printing or design issues early.
Compliance: Maintain compliance with industry requirements and regulations, such as GS1, ISO 15415, and ISO 15416.
Operational Reliability: Boost customer satisfaction with reliable product tracking and scan rates, which can speed up shipping and receiving processes.
What to Include in a Barcode Verification Checklist
A barcode verification checklist can be used for different types of barcodes within the manufacturing industry, as it is a versatile tool designed to adapt to specific needs. However, it is important to note the core components of this kind of checklist, such as:
Barcode Quality Checks
These criteria for a barcode verification checklist are specific steps used to ensure that each barcode is clear, accurate, and scannable throughout the supply chain. Common checks include:
Print Quality: Inspect for smudges, blurred lines, or incomplete bars that could affect scanning.
Contrast: Verify that there is enough contrast between the bars and the background for scanners to read it easily.
Size and Dimensions: Check that the barcode meets size requirements for the intended scanning equipment and complies with standards.
Verification Grade: Use a barcode verifier to test the symbol against industry standards (e.g., ISO/IEC) and ensure it passes with an acceptable grade.
Data Verification
Data verification in a barcode verification checklist ensures that the information encoded in the barcode is accurate, complete, and matches the intended product or shipment details. It entails checking that the numbers or characters within the barcode correspond exactly to what’s listed in product records, packaging labels, or shipping documents.
Compliance Monitoring
This section involves checking that the barcode format, size, placement, and print quality follow guidelines set by organizations like GS1 or specific customer requirements.
By monitoring compliance, companies can avoid shipment rejections, penalties, or delays caused by barcodes that don’t meet required specifications, helping maintain good relationships with customers and suppliers.
How to Use a Barcode Verification Checklist
To maximize the features of a barcode verification checklist, it is crucial to know how to use the template properly. Here is a quick guide on using this checklist:
Fill out the identification details on the title page. For a more detailed check, include the type of barcode being verified and its intended purpose.
Provide the necessary information as asked per section. It is crucial to be as detailed as possible to catch any potential issues of noncompliance. This means noting the quality, accuracy, and completeness of the barcode to ensure a proper check is being implemented.
Attach photos and annotation notes as necessary to provide better context for recorded information.
Determine whether the barcode passes checks for quality, readability, placement, and data accuracy.
Provide comments and follow-up actions, if any.
Complete the checklist with an inspector’s sign-off.
Sample Barcode Verification Checklist
For your reference, here’s an example of a completed barcode verification report:
Sample Barcode Verification PDF Report
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